PAY GRADE: 29E/30E

CONTEXT OF THE JOB:

The Grants Analyst provides support in budget planning, development, control, and administration of all financial operations that impact multiple Centers/Departments under the Joseph R. Biden Jr., School of Public Policy & Administration. A Grants Analyst I or II will be hired based on the qualifications of the applicant. 

The Grants Analyst provides support to Principal Investigators (PI)/Project Directors to develop competitive grant proposals, assist in preparation of project budgets, and interpret and ensure that submission guidelines are followed. The Grants Analyst applies University processes and provides analysis to track and manage Centers/Departments, financial activities, including pre-award, post-award, and closeout, to ensure compliance with University, College, Federal, state and sponsor agency guidelines. The Grants Analyst uses accounting principles to ensure that accounting records and controls are maintained in an appropriate manner. The Grants Analyst works with the school business staff member to independently resolve financial problems.

Major Responsibilities:

• Assist with preparation, maintenance, and monitoring of Centers/Departments budgets.
• Analyze budgetary line items for compliance with budget guidelines.
• Prepare and communicate revenue and expense projections for Centers and PIs in an understandable format.
• Collect, analyze, and interpret complex data in preparation for monthly reports.
• Utilize reporting tools and information systems to create meaningful financial reports to assist Centers in the management of their budgets.
• Provide project/grant reconciliation and work with respective units on campus on closeouts, including preparing cost transfers to remove unallowable costs and over-expenditures.
• Anticipate and proactively resolve complex issues as they relate to financials and contracts and grants.
• Allocate salaries through the Labor Allocation Module to reflect project commitments and budget constraints.
• Review, process, and track personnel effort-reporting, including cost share.
• Respond to presentation requests from Centers/School personnel on an ad-hoc basis.
• Create and maintain effective communication with Center/School personnel, University departments, and external partners to ensure positive working relationships.
• Provide mentoring and training to project leadership staff regarding budget development, expense management, and process procedures.
• Recommend changes to current procedures, as appropriate, to enhance accuracy and integrity of data.
• Oversee the preparation and processing of journal vouchers through the UD Financials and Effort Reporting systems and perform monthly review of all journal voucher activity in accordance with established guidelines.
• Oversee the administration of Centers/School” Purchasing Cards and allocation of expenses and processing as appropriate.
• Oversee the processing of multiple webforms, such as BERs, vendor payments, payments to individuals, non-student billings, purchase orders, cash transmittals and payroll
• Oversee the records retention process for financial data.
• Perform other job-related duties as assigned.

Qualifications:

This position may be filled at different levels depending on candidate qualifications. The level of consideration and associated responsibilities will be confirmed prior to interview scheduling.

Grants Analyst I (29E)

• Bachelors degree in Business Administration, Accounting, Finance or a related field and two years of job-related experience, or equivalent combination of education and experience.

Grants Analyst II (30E)

• Bachelors degree in Business Administration, Accounting, Finance or a related field and three years of job-related experience, or equivalent combination of education and experience.
• Demonstrated ability to use advanced techniques in spreadsheet and database management or actively working toward certifications.
• Experience with federal, state and foundation sponsor submission systems to include but not limited to: Research.gov, Cayuse, etc.
• Demonstrated knowledge of 2 CFR Uniform Guidance and other pertinent external regulations required with ability to interpret, adapt and apply guidelines and procedures.
• Familiarity with UD accounting system, PeopleSoft financials, UD grant policies and procedures, NSF Fast Lane, and Cayuse online systems, is preferred.
• Skill in budget preparation and management of contracts and grants.
• Ability to analyze budgetary expenditures for compliance with approved policies and procedures.
• Working knowledge and understanding of federal and state regulatory policies, procedures, and guidelines. General familiarity with the OMB circulars [i.e., OMB A-2I; OMB A-II 0; OMB A-133) regulating federal allowable and unallowable costs strongly preferred.
• Ability to communicate effectively with a wide range of constituents on a variety of financial management topics.
• A high level of independent judgment, critical thinking, and decision making are required.
• Requires the ability to work independently. Ability to handle multiple tasks simultaneously.
• Must have strong organizational skills and attention to detail.
• Ability to gather and analyze statistical data and generate ad-hoc reports that are meaningful and understandable to those not familiar with the data being reported.
• Knowledge of PeopleSoft preferred.  Intermediate computer skills to quantify and illustrate complex reports, comparisons, impacts, and/or projections (includes but is not limited to proficiency with spreadsheet, database, and word processing).
• Ability to adjust to a changing environment.
• Knowledge of cost analysis techniques.
• Ability to analyze budgetary expenditures for compliance with approved budgets.
• Ability to interpret, adapts, and apply guidelines and procedures.
• Ability to plan, organize, implement, evaluate, and modify administrative support. Ability to develop, plan, and implement short and long-range goals and to adjust in a deadline-driven environment

• SPECIAL REQUIREMENTS: Travel to the CCRS Wilmington Office may be required on occasion.