PAY GRADE: 29E / 30E

CONTEXT OF THE JOB:

The National Institute for Innovation in Manufacturing Biopharmaceuticals (NIIMBL) is established by a cooperative agreement with the National Institute of Standards and Technology (NIST) as a public/private consortium of a diverse set of member organizations, including industry, academia, non-profit organizations, state governments, and federal agencies. Institutionally, NIIMBL reports to the Vice President for Research, Scholarship & Innovation.

Under the limited direction of the Director, Sponsored Programs, the Grants Analyst supports the Institutes complex proposal submissions to various sponsors to include but not limited to Federal, State, Industry and Foundation sponsors. Support of proposal submissions includes ensuring compliance with federal, state and university policies and procedures with regards to research administration. The Grants Analyst actively participates in strategic planning and decision making as part of the Sponsored Program team. Maintains productive relationships with internal and external stakeholders related to the contract and grant operations of the Institute.

MAJOR RESPONSIBILITIES:

• In collaboration with the Grants Manager and the PI, develops competitive proposals in support of securing independent funding for the Institute; ensure accurate completion and approval of proposal package to the sponsor.
• Provide in-depth support of proposal processing including:
  • close communication with the PI and Grants and Contracts team
  • review the solicitation information and sponsor requirements to guide the process including observation of potentially difficult clauses, match requirements, etc.
  • recommend budget, certifications, effort committed and matching fund requests.
  • interface with subcontract participants, where applicable, to ensure subcontract proposal inputs are completed.
  • verify accuracy prior to submission to the University Research Office
• Create, collect, and review complex proposal information including budget, budget justification, and proposal documents.
• Recommend matching fund sources and advise PI on optimal use of resources.
• Work with subcontractors to gather all required subcontract paperwork ensuring to follow both sponsor and UD policies.
• Enter relevant proposal information in UD’s internal systems.
• Route proposal approval webform to obtain appropriate University approvals prior to proposal submission to sponsors.
• Assist PI in creation of all sponsors required administrative documents.
• Enter proposal and all proposal documents in sponsor required submission system, ensuring all sponsor requirements are met.
• Assist PI with any pre-award requests from the sponsor when proposal is selected for award.
• Act as liaison between faculty member and Research Office on all proposal matters.
• Present sponsored program training to diverse audiences including peers, colleagues, and technical personnel both within and outside the Institute.
• Maintain knowledge of applicable laws, rules, policies, and procedures necessary to comply with federal, state, local, and university contract and grant regulations.
• Perform various billing processes for the department, to include special events, vendor purchase orders and membership invoices and journal vouchers ensuring the appropriate allocation to internal or external accounts. Ensure back up documentation is properly filed and available for audit or grant close out reporting.
• Reconcile receivables and allocate funds received to the appropriate accounts.
• Review and reconcile grant activity pre-award through closeout.
• Support the Assistant Director, Finance in interfacing with General Accounting and Budget Office to resolve conflicts and discrepancies.
• Monitor grant spending, verify grant requirements are met.
• Perform other job-related duties as assigned.

QUALIFICATIONS:

Education

29E

• Bachelor's degree in Business Administration, Accounting, Finance, or related field with two years of job-related work experience, or equivalent combination of education and/or experience. 

30E

• Bachelor’s degree in Business Administration, Accounting, Finance or a related field with three years job-related experience, or equivalent combination of education and experience.

Experience

• Skills in budget preparation and pre and post award administration.
• Demonstrated ability to use advanced techniques in spreadsheet and database management or actively working towards certifications.
• Experience with PeopleSoft and various sponsor databases, query writing and report generations using a variety of data sources preferred.
• Experience with federal, state and foundation sponsor submission systems to include but not limited to: Research.gov, Cayuse, etc.
• Intermediate knowledge of 2 CFR 200 Uniform Guidance with ability to interpret, adapt and apply guidelines and procedures.
• Ability to analyze budgetary requests for compliance with approved policies and procedures.
• Strong time management and organizational skills and the ability to balance multiple priorities under deadlines. Ability to interpret, adapt and apply guidelines and procedures.
• Ability to communicate effectively with a wide range of stakeholders on a variety of research management and financial topics.
• Demonstrates an understanding and consideration of the differing needs and concerns of individuals with varying identities, cultures, and backgrounds.
• Committed to fostering a workplace culture of belonging, where diversity is celebrated, and equity is a core value.