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Financial Coordinator, NIIMBL

Apply now Job no: 500029
College / VP Area: Research Office
Work type: Staff
Location: Newark/Hybrid
Categories: Financial Services and Procurement, Full Time



National Institute for Innovation in Manufacturing Biopharmaceuticals (NIIMBL) is a member of the Manufacturing USA network of institutes funded by the federal government to advance United States competitiveness in advanced manufacturing innovation. NIIMBL is established by a cooperative agreement with the National Institute of Standards and Technology (NIST) as a public/private consortium of a diverse set of member organizations, including industry, academia, non-profit organizations, state governments, and federal agencies. Institutionally, NIIMBL reports to the Vice President for Research, Scholarship & Innovation.

Under the general supervision of the Director Sponsored Programs, the Financial Coordinator performs complex financial and administrative duties for NIIMBL. The principal emphasis is on general coordination of departmental financial activities. The incumbent also ensures compliance with internal and external financial policies and procedures. A high level of independent judgment, initiative and problem-solving skills, and the ability to demonstrate a high degree of confidentiality and discretion are required.


  • Perform various billing processes for the department, to include special events, vendor purchase orders, membership invoices, and journal vouchers ensuring the appropriate allocation to internal or external accounts.
  • Manage subaward invoicing process utilizing UDX, interfacing with members to obtain proper invoice, ensuring all final subaward closeout documents are received and accurate.
  • Oversee subaward cost share process to include processing journal vouchers, and interfacing with members to obtain compliant reports.
  • Reconcile receivables and allocate funds received to the appropriate accounts.
  • Support the Assistant Director of Finance in interfacing with General Accounting and Budget Office to resolve conflicts and discrepancies.
  • Manage university credit card administration and reimbursement requests for contractors. Verify that credit card expenditures are charged to appropriate budgets and confirm funds are available prior to processing credit card allocations.
  • Purpose Code reconciliations, review charges to ensure they are allowable in accordance with agency regulations and guidelines. Ensure back up documentation is properly filed and available for audit or grant close out reporting.
  • Provide guidance and direction to NIIMBL staff on policies and procedures regarding the proper allocation and documentation of all credit card purchases.
  • Make recommendations and provides resolutions for potential issues and evaluates processes for effectiveness and recommends improvements.
  • Stay abreast of UD and sponsor policies and procedures related to post-award matters to ensure compliance.
  • Maintain knowledge of applicable laws, rules, policies, and procedures necessary to comply with federal, state, local, and university contract and grant regulations.
  • Performs other job-related duties as assigned.


  • Bachelor's degree and two years of related experience, or equivalent combination of education and experience.
  • Experience in a higher education institution preferred.
  • Ability to analyze and interpret financial data and make independent decisions, plan, prioritize, balance, and review multiple projects with simultaneous deadlines.
  • Ability to analyze budgetary expenditures for compliance with approved policies and procedures.
  • Working knowledge and understanding of federal and state regulatory policies, procedures, and guidelines. General familiarity with 2 CFR 200 regulating federal allowable and allocable cost and administrative procedures strongly preferred.
  • Familiarity with all stages of grant processing from the request for proposal through closeout.
  • Familiarity with UD accounting system, UDX, PeopleSoft financials, UD grant policies and procedures, is preferred.
  • Proficient at collecting, compiling, evaluating, and analyzing information from a variety of sources.
  • Ability to understand, explain, and apply rules, regulations, policies, and procedures.
  • Ability to review and verify accuracy of information, resolve discrepancies and follow-up on outstanding activities.
  • Strong attention to detail, analytical, and critical thinking skills.
  • Strong time management and organizational skills and the ability to balance multiple priorities under deadlines. 
  • Advanced skills in MS Excel and MS Word.
  • Ability to establish and maintain positive working relationships with others, both internally and externally, to achieve the goals of the organization.
  • Committed to fostering a workplace culture of belonging, where diversity is celebrated, and equity is a core value.

Notice of Non-Discrimination, Equal Opportunity and Affirmative Action
The University of Delaware does not discriminate against any person on the basis of race, color, national origin, sex, gender identity or expression, sexual orientation, genetic information, marital status, disability, religion, age, veteran status or any other characteristic protected by applicable law in its employment, educational programs and activities, admissions policies, and scholarship and loan programs as required by Title IX of the Educational Amendments of 1972, the Americans with Disabilities Act of 1990, Section 504 of the Rehabilitation Act of 1973, Title VII of the Civil Rights Act of 1964, and other applicable statutes and University policies. The University of Delaware also prohibits unlawful harassment including sexual harassment and sexual violence.

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