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Facilities Coordinator, Delaware Innovative Space, Inc.

Apply now Job no: 500018
College / VP Area: Research Office
Work type: Staff
Location: Wilmington
Categories: Facilities Management, Full Time

Pay Grade: 30E

Context of the Job:

 Delaware Innovation Space (DISI) is an established non-profit entrepreneurial support organization for scientific start-ups that was enabled through collaboration and support from the University of Delaware, the State of Delaware and DuPont. DISI is seeking a Facilities Coordinator committed to superior interactions, service, and follow-up with the organizations diverse external and internal stakeholder groups. 

Under the general direction of DISI’s leadership team, the Facilities Coordinator manages the day-to-day operations of the 130,000 ft2 science facility in support of client research and business operations as well as providing overall support to laboratory operations in collaboration with Laboratory Coordinator.  Key responsibilities include optimization of the day-to-day operation and maintenance of the infrastructure of the facilities, management and execution of upgrades to the facilities, driving best in class training, safety and uptime of the facility infrastructure and overall building operations and providing superior and active stakeholder communication.

The Facilities Coordinator will be seconded from the University of Delaware to the Delaware Innovation Space and be on the leadership team of the Delaware Innovation Space and will receive day to day guidance from the Operations Director of DISI and overall strategic guidance from the CEO/President of DISI as well as administratively from MariEileene Keane for UD specific matters. 


Major Responsibilities:

  • Provides support for building condition and day-to-day operational support and engages relevant contractors and support from the site personnel at the Experimental Station to drive high reliability operations.
  • Manages a dynamic and complex laboratory and collaboration space, with responsibility for the quality and quantity of lab facilities, proper maintenance of laboratory conditions, safety procedures, equipment, instruments and supplies, files, and records.
  • Track, schedule, and oversee materials procurement and 3rd party contractors as necessary to complete assigned maintenance and service requests.
  • Actively manages and communicates facility work request status and outlook to both internal and external stakeholders.
  • Interfaces with clients on specific facility requirements for equipment installation/move in or move out.
  • Creates training and safety documentation as necessary for the safe and efficient operation of the facilities equipment.
  • Trains, supervises, and evaluates clients in general lab safety and waste disposal.
  • Serves as a resource to clients and staff in area of specialization; works with and advises as necessary.
  • Oversees vendor management as required to facilitate third party engagements.
  • Works closely with clients to rapidly address research needs.
  • Coordinates general building activities and flow of materials through the facility.
  • Performs job-related duties as assigned.



  • Bachelor’s degree in a related discipline and four years job-related experience, or equivalent combination of education and experience.
  • Experience with complex building and laboratory system operations.
  • Ability to work effectively in multiple technology laboratories with general understanding of both chemistry and biotech environments.
  • Experience with setting up diverse lab environments including working with high pressure gases & cryogens.
  • Knowledge of IT systems and network protocols.
  • Experience in laboratory safety systems, protocols, and procedures.
  • Willing to work in a multi-structured environment, including daily facilities activities.
  • Excellent attention to detail with focus on job completion.
  • Flexible team player with great communication skills.
  • Excellent interpersonal, written communication and analytical skills. 
  • Strong affinity for scientists, innovators, and entrepreneurs.
  • Ability to translate client needs into facility work orders and process in efficient and effective way.
  • Demonstrates an understanding and consideration of the differing needs and concerns of individuals with varying identities, cultures, and backgrounds.
  • Committed to fostering a workplace culture of belonging, where diversity is celebrated, and equity is a core value.


Special Requirements:

  • Ability to stand for extended periods of time.
  • Occasionally may be required to lift, push, pull or maneuver moderately heavy objects (up to 40 pounds) during the workday.
  • Location is 200 Powder Mill Rd, Wilmington, DE 19803

Notice of Non-Discrimination, Equal Opportunity and Affirmative Action
The University of Delaware does not discriminate against any person on the basis of race, color, national origin, sex, gender identity or expression, sexual orientation, genetic information, marital status, disability, religion, age, veteran status or any other characteristic protected by applicable law in its employment, educational programs and activities, admissions policies, and scholarship and loan programs as required by Title IX of the Educational Amendments of 1972, the Americans with Disabilities Act of 1990, Section 504 of the Rehabilitation Act of 1973, Title VII of the Civil Rights Act of 1964, and other applicable statutes and University policies. The University of Delaware also prohibits unlawful harassment including sexual harassment and sexual violence.

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