PAY GRADE: 29E

CONTEXT OF THE JOB:

Under the general direction of the Chairperson, the Academic Advisor II participates in the management of the department's undergraduate recruiting program, provides quality undergraduate student advising, manages the department's undergraduate student programming and other related undergraduate student activities as needed, including summer internship programs and K-12 outreach programming. Responsibilities include managing a fiscally sound undergraduate budget in collaboration with the Department Business Administrator, identifying process improvement opportunities and implementing recommendations upon approval. The Academic Advisor II provides alumni relations coordination as needed. The Academic Advisor II conducts special studies as required to include summarization, analysis and interpretation of data.

MAJOR RESPONSIBILITIES:

Advisement

• Provide student advisement- academic, career planning, and/or personal counseling as needed.
• Match faculty advisors with equal percentage of women, honors students, and underrepresented backgrounds.
• Read all incoming student applications to help with faculty advising.
• Seek out scholarship opportunities for students.
• Write letters of recommendation for all CBE students including the Goldwater Scholar and the Taylor Awards.
• Support and promote all student organizations including: AIChE, Engineers Without Borders, the Cosmetic Chemist Society, and oSTEM.
• Manage and resolve issues from outside sponsored programs such as Aramco.
• Build understanding of graduate programs to help guide research interests.
• Review resumes for CBE students.
• Facilitate relationships between current UG students and UD alum in non-traditional careers.
• Work with other departments on promotion and advising of new majors, minors and 4+1 programs.
• Provide advice and counseling with registration, academic/career options, and course scheduling for undergraduate students.
• Respond to inquiries, investigates, and resolves problems related to undergraduate transactions handled by the department.
• Reviews and certifies Senior Checkout for all graduating seniors.
• Interpret and explain college and university policies and procedures.
• Manage and update students' applications, files, and records. Check various forms for accuracy such as grade checks, overload petitions, curriculum changes.
• Coordinate administrative aspects of the undergraduate advisement program in collaboration with the College Undergraduate Advisement office.
• Collaborate with the College and department chair to track the availability of Honors Day award funding, coordinate the selection of award recipients, and facilitates payment of awards.
• Monitor, record, and rank departmental undergraduate students progress at end of Fall and Spring semesters.
• Analyze progress reports from instructors; determine eligibility and satisfactory progress toward degree; identify current and potential needs or problems.

Recruiting/Admissions Program

• Plan, coordinate, and participate in on-site undergraduate student recruiting weekend fairs, student orientation, and other events including but not limited to undergraduate summer research.
• Prepare and present academic information to students and parents.
• Create new marketing materials for all recruiting events.
• Participate in COE recruitment committee.
• Develop new ways to improve recruitment and retention in CBE.
• Create comprehensive email campaign for accepted CHEG students with important information about Decision Days.
• Manage the program planning of the undergraduate student recruitment processes and tracking; provide coordination and counseling to ensure student progress toward degree completion and graduation; prepare recurring and program information including the undergraduate recruiting brochure.
• In conjunction with the College and departmental faculty and staff, coordinate the Department's participation in a variety of special admissions events including Scholars' Weekend, Decision Days, and Blue & Gold Days for prospective students, students, parents, faculty, and others.
• Work with faculty to screen and review departmental transfer applications.
• Collaborate with faculty and College of Engineering Dean's Office to develop and implement K-12 outreach programs.

Course Programming

• Manage the collection and dissemination of course and program evaluation materials for the ABET (Accreditation Board for Engineering and Technology) process.
• Advocate for changes to the curriculum when in the student’s best interest, including proposing new courses.
• Work with other departments to identify tutors.
• Update curriculum guides.
• Coordinate student research interests with Faculty in CBE and outside of CBE.
• Conduct/facilitate research as needed for the purpose of planning or assessment.
• Member of the Chemical Engineering Undergraduate Studies Committee
• Work with departmental faculty to submit for approval the descriptions of proposed new undergraduate courses and to change the descriptions of existing undergraduate courses including changes in prerequisites and co-requisites.
• Avoid/resolve conflicts of departmental courses with each other and with courses outside the department that are part of the departmental curriculum.
• Manage the submission of edits to the UD Course Catalog to reflect all changes in undergraduate course descriptions.

Alumni

• Develop and conduct alumni surveys; organize and archive the results of these surveys.
• Manage the active research of current information pertaining to alumni. Organize and maintain alumni information and news for departmental functions and fundraising activities.
• Provide alumni news write-ups for departmental publications, alumni weekends, alumni awards, and development purposes.
• Coordinate College and University Alumni Award nominations with the Faculty Alumni Coordinator and the Faculty Awards Committee.
• Coordinate the synchronization of alumni information with the University's Alumni and Development Offices.
• Perform other job-related duties as assigned.

 QUALIFICATIONS:

• Bachelor's degree, Master’s preferred, and three years of academic advising experience, or equivalent combination of education and experience
• Ability to grasp, retain, and disseminate an extensive and varied body of information.
• Ability to exercise sound judgment and employ decision making skills.
• Ability to evaluate student transcripts and/or records.
• Knowledge of academic standards governing student probation, suspension, and/or expulsion and student recruitment and retention issues.
• Advanced working knowledge of academic recruitment and advisement policies, procedures, systems, regulations, and standards at the university level.
• Strong analytical and critical thinking skills and the ability to analyze, summarize, and effectively present data.
• Effective leadership, organizational, interpersonal and communication skills.
• Ability to present effectively to groups and to work productively with a wide range of constituencies in a diverse community.
• Proficient computer skills, including PowerPoint, Excel, MS Access.
• Experience with the University's student records system (UDSIS), COGNOS, development database (Advance), and accounting system (PeopleSoft) preferred.
• Demonstrates an understanding and consideration of the differing needs and concerns of individuals with varying identities, cultures and backgrounds.
• Committed to fostering a workplace culture of belonging, where diversity is celebrated and equity is a core value.