Manager, Grant Administration, Research Office
Job no: 494525
Work type: Staff
Categories: Grants & Contracts, Full Time
PAY GRADE: 31E
CONTEXT OF THE JOB:
Under limited direction of the Associate Vice President for Research Administration and with guidance on daily operational activity from the Senior Business Officer, Arts & Sciences , the Manager, Grants Administration for Arts & Sciences provides comprehensive administrative support for research activities carried out in the College of Arts & Sciences units with limited or no dedicated sponsored program support. Provides insight to College Grants Analysts and Business Administrators on matters of research administration and participates in strategic planning. College of Arts & Sciences sponsored expenditures are approximately $45M. The CAS Manager will also serve as a leader in CAS and advise a team of departmental administrators who provide service for all phases of contracts and grants oversight. Maintains productive relationships with constituencies related to the contracts and grants operation in the College; advises and develops team members. Independently resolves complex administrative procedural and administrative problems in all categories of research administration, payroll distribution and procurement. Implements and completes special financial management projects including report generation using a variety of data sources and techniques. The CAS Manager plans and executes preventative and corrective action to mitigate risk of non-compliance to avoid potential delay or loss of sponsor funding.
- Advises College Research Administration staff in the proposal submission and post award oversight activities associated with over 185 grants and contracts resulting in $45 million in annual externally sponsored activities. This activity includes observance and advocacy related to federal terms & conditions as well as federal acquisition regulation clauses. Train SPCs on appropriate business processes and direct training on standard operating procedures for sponsored program administration from proposal submission to award oversight and expensing the contract.
- The CAS Manager will manage proposals and awards to carry out pre-award and post-award administrative support tasks within CAS for departments in the college who have little to none sponsored program staff and will support other CAS departments. This will include proposal submission, preparation of financial reports, expenditure review, compliance oversight, and project closeout.
- Manage a Grants Analyst, Arts & Sciences Dean’s Office, who will be supporting the pre- and post-award management for departments in the college who do not have dedicated sponsored programs staff.
- Design and prepare financial reports, execute cost transfers, and complete project closeouts. Analyze and evaluate contract and grant budgets for correct calculation of expenditure categories such as salaries, percent of effort, fringe benefits, F&A, materials and equipment. Provide follow-up information; independently resolve problems and address issues. Verify the accuracy of financial records as they pertain to receipts, expenditures, and related transactions to maintain effective stewardship of sponsors' funds.
- Provide expert advice and consultation to faculty/departments concerning contracts and grants proposal submission and award management.
- Prepare and maintain the Labor Allocation Module (LAM) system allocations to ensure timely distribution of effort for academic workload and specific program sponsored research commitments.
- Verify accuracy and work with faculty, the Department effort certification administrators, and UD Research Office to reconcile changes to the funding distribution on effort reports.
- Serve as primary contact with the Research Office Leadership on day-to-day activities.
- Develop and recommend solutions to Research Office, Arts & Sciences Dean’s Office, and Sr. Business Officer related to problematic or complicated issues.
- Work closely with the departments to maximize best practices and provide excellent customer service to the departments and faculty.
- Formulate processes and procedures to be used across the College which will facilitate administration of research within the framework of UD policies and federal terms and conditions.
- Ensure the compliance of Federal OMB regulations as well as sponsor specific guidelines
- Review internal and external audit results in collaboration with college and Research Office leadership; devise, plan and implement corrective action strategies to mitigate risk of non-compliance to avoid potential delay or loss of sponsor funding
- Provide leadership and guidance in the development of major center proposals with College faculty. Working closely with Research Development staff, assemble a team of administrators and other resources to sustain and support the submission.
- Perform miscellaneous job-related duties as necessary
- Bachelor’s degree in a business-related field and five years job-related experience, or equivalent combination of education and experience. Higher education experience preferred.
- Advanced knowledge of OMB regulations and grant funding policies and procedures; knowledge of federal forms and processing systems.
- Supervisory experience.
- Effective oral and written communications, interpersonal, negotiating, and organizational skills. Ability to develop and present educational programs and/or workshops.
- Knowledge of university financials system with experience in research administration is preferred.
- Understanding of generally accepted research administration policies and the University environment.
- Skill in budget preparation and fiscal management.
- Skill in examining and re-engineering operations and procedures, formulating policy, resolution of complex problems/issues and developing and implementing new strategies and procedures. Analytical, evaluative, and critical thinking skills.
- Information research skills.
- Ability to supervise and training employees, to include organizing, prioritizing, and scheduling work assignments.
- Demonstrated customer service skills.
- Ability to meet multiple deadlines.
Certified Research Administrators credential preferred.
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