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Graduate Services Coordinator

Apply now Job no: 498973
College / VP Area: College of Health Sciences
Work type: Staff
Location: Newark
Categories: Academic Administration, Full Time



CONTEXT OF JOB: Under the general direction of the Business Administrator II and in coordination with the Graduate Program Directors the Graduate Services Coordinator provides comprehensive support for the Department of Behavioral Health and Nutrition (BHAN) graduate programs including MS-Dietetic Internship (DI), MS-Human Nutrition, MS-Health Promotion, PhD-Nutrition Science, PhD- Health Behavior Science and Promotion, Health Coaching, and DI Internship. The Graduate Services Coordinator manages the day-to-day operations of the department's graduate programs including recruitment, admissions, program administration, affiliation agreement administration, and alumni and donor relations.


  • Recruitment and Admissions- Serves as the initial contact for prospective graduate students who inquire about BHAN graduate programs; answers questions accurately and completely and refer prospective students to appropriate faculty members as needed for further information.
  • Leads recruitment and multi-media recruitment efforts. Assures the dissemination of and access to accurate information about the department's graduate programs to potential students by coordinating the design and content of recruitment publications, assists in the development of the department's graduate web presence and online resources for potential students.
  • Manages the graduate admissions process and provides support to Graduate Committees.
  • Provides and tracks information to newly admitted students including initiation of offer letters, contractual agreements, funding forms, and program information letters. Program Administration of MS and PhD Programs.
  • Assigns graduate students to graduate working space; arranges access (keys) for departmental community and maintains a key tracking database.
  • Assists students with graduate course enrollment.
  • Organizes and assists in the execution of summer orientation week for new and returning graduate students including department and university level training.
  • Schedules monthly Graduate Committee meetings (secure room/send electronic calendar appointment). Plans agenda, solicits additional agenda items from graduate directors, and completes and distributes meeting minutes.
  • Manages operational aspects of the departmental graduate programs to ensure student progress toward degree completion.
  • Identifies and promotes graduate student professional development opportunities and job postings.
  • Coordinates applications for graduate awards and compiles and disseminates award information to program Graduate Committees for review.
  • Promotes scheduled thesis and dissertation defenses to the Department.
  • In consultation with Graduate Program Directors, serves as liaison with representatives of the Graduate College and Graduate Services Network regarding graduate student policies.
  • Prepares annual program assessment reports indicating achievement of relevant learning outcomes, placement of students, graduation rate, and changes made to improve the program.
  • Conducts post-graduation surveys and maintains post graduate statistics.
  • Program Administration of Dietetic Internship- Works with Dietetic Internship (DI) Director as a liaison with internal and external contacts for internship site affiliation agreements; maintains Dietetic Internship database manages affiliation agreements for internship sites through the entire cycle, and maintains supporting documents for Internship applications. Maintains the DI preceptor portal and manage access for the preceptors. Adheres to the DI and Graduate Program budgets, develops annual spending plans, and allocates ongoing expenses.
  • Alumni and Donor Relations -Coordinates and further develops alumni and donor relations activities.


  • Bachelor's degree with three years of related experience, or an equivalent combination of education and experience. A graduate degree is preferred.
  • University experience is desirable.
  • Extensive knowledge of office practices and procedures.
  • Ability to make independent decisions and judgments in keeping with the level of the position.
  • Ability to plan, prioritize, balance, and review a variety of projects that must be completed simultaneously and on time.
  • Ability to contribute to the departmental environment that focuses on diversity, equity, and inclusion and to maintain a positive and collaborative work environment.
  • Ability to use advanced techniques in word processing, spreadsheet, database, webpage, and presentation software.
  • Ability to utilize a variety of media platforms.
  • Demonstrated understanding and consideration of the differing needs and concerns of individuals with varying identities, cultures, and backgrounds.
  • Committed to fostering a workplace culture of belonging, where diversity is celebrated, and equity is a core value.

Notice of Non-Discrimination, Equal Opportunity and Affirmative Action
The University of Delaware does not discriminate against any person on the basis of race, color, national origin, sex, gender identity or expression, sexual orientation, genetic information, marital status, disability, religion, age, veteran status or any other characteristic protected by applicable law in its employment, educational programs and activities, admissions policies, and scholarship and loan programs as required by Title IX of the Educational Amendments of 1972, the Americans with Disabilities Act of 1990, Section 504 of the Rehabilitation Act of 1973, Title VII of the Civil Rights Act of 1964, and other applicable statutes and University policies. The University of Delaware also prohibits unlawful harassment including sexual harassment and sexual violence.

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