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Coordinator, Acquisitions Services (Library, Museums and Press)

Apply now Job no: 500444
College / VP Area: Vice Provost for Libraries
Work type: Staff
Location: Newark/Hybrid
Categories: Libraries & Museums, Full Time

Pay Grade: 29E-31E

Context of the Job

The University of Delaware Library, Museums and Press seeks a service-oriented librarian with knowledge of collection analysis tools to lead the Acquisitions Unit within the Collections, Acquisitions, and Resource Sharing Department. The Coordinator, Acquisitions Services, provides leadership for the Library’s collection procurement, collection analysis, and material processing services to meet the evolving needs of the campus community. The Acquisitions Unit orders, receives, and provides shelf preparation for all library materials in all formats, manages the processing of gifts to the library collection, and liaises with the University’s Accounts Payable unit to ensure prompt payment of invoices. The coordinator works in collaboration with the Associate University Librarian for Acquisitions and Collection Services and the Head of the Collections, Acquisitions, and Resource Sharing Department to assess data related to library materials and works with subject liaisons to grow and diversify the collection. The Coordinator, Acquisitions Services provides fiscal oversight for a library collections budget of over $10,000,000 for the purchase of print books and serials, electronic resources, streaming and physical media, special collections and archival material, and other types of items. The coordinator works closely with the Head of the Cataloging and Metadata Department to assess copy cataloging standards and facilitate the physical processing of materials.

We welcome applications from early-career librarians with work experience in acquisitions and an interest in working closely with and learning from colleagues in collection management, electronic resources management, cataloging and metadata, and resource sharing.

Reporting to the Head, Collections, Acquisitions, and Resource Sharing Department, major responsibilities include:

  • Provide day-to-day oversight of the operations of the Acquisitions Unit in conjunction with Library goals and projects. Hire, train, supervise, and evaluate the team of non-exempt staff members. Collaborate with unit staff to develop and maintain efficient workflows, and to develop and plan long- and short-term goals for the unit.
  • Establish a program for collecting, assessing, and reporting data on Library acquisitions and collections, both physical and electronic.  Make recommendations to the Head, Collections, Acquisitions, and Resource Sharing about collection management decisions.
  • Collaborate with liaisons to analyze the Library’s collections, particularly through the lens of the organization’s anti-racism and equity, diversity, and inclusion initiatives, to identify areas with potential for growth.  Develop relationships with subject liaisons to support acquisitions activities.
  • Create and update policies and procedures for acquisitions in conjunction with the Head, Collections, Acquisitions, and Resource Sharing and Head, Cataloging and Metadata, to ensure alignment with current best practices in the field.
  • Monitor Library materials budget spending in collaboration with the department head and AUL, working with colleagues to ensure effective stewardship of the collections budget.
  • Manage the reconciliation of Library internal payment records with University records on a regular basis.
  • Resolve complex payment, access, and receipt issues with vendors or payees.
  • Develop and maintain relationships with vendors and work closely with them to promptly resolve problems. Collaborate with print, electronic, media, and system vendors to make the best use of Library resources and vendor services.
  • Foster an environment of collegiality and teamwork for unit staff, cultivating a respectful and inclusive work environment that empowers staff and values input from all employees.
  • Demonstrate commitment to active professional development for self and team to maintain currency on trends related to university needs, technology, and library services.


  • Graduate degree in library science.
  • Demonstrated knowledge of library acquisitions work and best practices.
  • Demonstrated understanding of library collection development and management.
  • Experience analyzing trends in library collections and making recommendations on policies and collecting strategies.
  • Ability to work independently, creatively and devise solutions to complex problems.
  • Advanced organizational and time management skills.
  • Strong interpersonal and communication skills.
  • Demonstrated analytical skills and ability to evaluate and determine best practices.
  • Ability to plan, present, and assess training for students and staff.
  • Commitment to fostering a diverse educational environment and workplace and an ability to work effectively with a diverse faculty, staff, and student population.
  • Demonstrates an understanding and consideration of the differing needs and concerns of individuals with varying identities, cultures, and backgrounds.
  • Commitment to fostering a workplace culture of belonging, where diversity is celebrated, and equity is a core value.
  • Demonstrated ability to work independently and collaboratively in a team-based environment.
  • Commitment to professional growth.
  • Previous supervisory experience preferred.
  • Experience working with the Alma library services platform preferred.
  • Experience with data analysis tools, particularly those used in library collection assessment preferred.
  • Familiarity with modern foreign language(s), preferred.                       

General Information: The University of Delaware Library, Museums and Press is committed to student success, scholarly research, and inclusive excellence. The Library is strongly committed to fostering diversity within our community. We welcome those who have demonstrated a commitment to upholding the values of equity, diversity, inclusion, accessibility, and anti-racism and will assist us to expand our capacity for diversity in the broadest sense. The Library collaborates with strategic campus partners to achieve these priorities, as well as with national professional organizations including the Association of Research Libraries, Center for Research Libraries, Coalition for Networked Information, Council on Library and Information Resources, Digital Library Federation, OCLC Research Partnership, SPARC, HathiTrust, the National Digital Stewardship Alliance, the National Network of Libraries of Medicine (NN/LM), Association of Academic Museums and Galleries, the American Alliance of Museums, and the ACRL Diversity Alliance.

Appointment: Appointment in rank based on relevant professional experience, expected at the level of Assistant Librarian, pay grade 29E (less than 3 years), Senior Assistant Librarian, pay grade 30E (3-8 years) or Associate Librarian, pay grade 31E (8+ years). More information about the University of Delaware Library Rank and Promotion System is available at:

Benefits: 25 vacation days. Generous 403(b) retirement plan. Tuition remission for dependents and spouses, and course fee waiver for employee. Full information about University of Delaware benefits is available at:



Notice of Non-Discrimination, Equal Opportunity and Affirmative Action
The University of Delaware does not discriminate against any person on the basis of race, color, national origin, sex, gender identity or expression, sexual orientation, genetic information, marital status, disability, religion, age, veteran status or any other characteristic protected by applicable law in its employment, educational programs and activities, admissions policies, and scholarship and loan programs as required by Title IX of the Educational Amendments of 1972, the Americans with Disabilities Act of 1990, Section 504 of the Rehabilitation Act of 1973, Title VII of the Civil Rights Act of 1964, and other applicable statutes and University policies. The University of Delaware also prohibits unlawful harassment including sexual harassment and sexual violence.

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