Grants Analyst I, College of Engineering Business Office
Job no: 499687
College / VP Area: College of Engineering
Work type: Staff
Categories: Grants & Contracts, Full Time
PAY GRADE: 29E
CONTEXT OF THE JOB:
The University of Delaware’s College of Engineering research expenditures total approximately $60M annually.
As a member of the College Business Office, the Grants Analyst I is responsible for maintaining productive relationships with constituencies related to the contracts and grants operation in the College. Under the general direction of the Manager, College Business Office (CBO), the Grants Analyst I manages and administers research portfolios for a subset of faculty as part of the CBO. The position ensures accurate and efficient award management of contracts and grants from federal, State, and industrial sponsors, manages administrative functions and serves as advisor to Principal Investigators (PI) for management of their awards. A primary function of this position is to exercise independent judgment and discretion about matters of significance within the Research Administration realm of responsibility.
- Collect and analyze data in preparation for monthly reports for distribution to Principal Investigators.
- Meet with PI regularly (preferably monthly) to review post award activity projections and pending proposals and to analyze financial data to provide relevant expenditure projections with regularity.
- Process re-budgeting and no-cost extension requests.
- Coordinate spending projections.
- Assist in creating and reviewing Technology Control Plans.
- Review effort reporting and cost share/match documentation; verify overhead return and other expenditures.
- Review reconciled statements for compliance in areas of unallowable charges.
- Oversee multiple grant budgets.
- Perform monthly financial reporting to PI’s.
- Perform financial analysis for department centers.
- Prepare and review monthly internal financial reporting and monthly/quarterly sponsor reporting.
- Participate in the close-out process.
- Ensure that all required documentation is provided to the University Research Office.
- Review equipment and fabrication expenses that are tracked and ensure that capitalization occurs.
- Assist in complying with audit requests from the Research Office and University and outside auditing organizations.
- Perform other job-related duties as assigned.
- Bachelor's degree in Business Administration, Accounting, Finance or a related field with two years job-related experience or equivalent combination of education and experience.
- Certified or actively working towards certification in Research Administration by a nationally recognized research certification organization.
- Skill in budget preparation and management of contracts and grants.
- Demonstrated ability to use advance techniques in spreadsheet and database management or actively working towards certification (Excel/Access), prefer experience with PeopleSoft and various sponsor databases Query writing and report generations using a variety of data sources is required.
- Ability to analyze budgetary expenditures for compliance with approved policies and procedures.
- Ability to work independently, strong organizational skills and attention to detail.
- Ability to handle multiple tasks simultaneously.
- Ability to interact well with people of all ages and diverse backgrounds.
- Effective analytical and technical skills are required, including the use of financial management systems, relational databases, spreadsheets and word-processing software programs.
- Financial and budget planning experience required.
- Effective human resource management is required.
- Ability to interpret, adapt and apply guidelines and procedures.
- Ability to gather and analyze statistical data and generate ad-hoc reports that are meaningful and understandable to those not familiar with the data being reported.
- Ability to communicate effectively with a wide range of constituents on a variety of research management topics.
- A high level of independent judgment is required.
- Intermediate computer knowledge and experience required.
- Skills to quantify and illustrate complex reports, comparisons, impacts, and/or projections (includes but is not limited to proficiency with spreadsheet, database and word processing).
- Knowledge of University of Delaware PeopleSoft Grants processing systems is preferred.
- Demonstrated understanding and consideration of the differing needs and concerns of individuals with varying identities, cultures, and backgrounds.
- Committed to fostering a workplace culture of belonging, where diversity is celebrated, and equity is a core value.
Notice of Non-Discrimination, Equal Opportunity and Affirmative Action
The University of Delaware does not discriminate against any person on the basis of race, color, national origin, sex, gender identity or expression, sexual orientation, genetic information, marital status, disability, religion, age, veteran status or any other characteristic protected by applicable law in its employment, educational programs and activities, admissions policies, and scholarship and loan programs as required by Title IX of the Educational Amendments of 1972, the Americans with Disabilities Act of 1990, Section 504 of the Rehabilitation Act of 1973, Title VII of the Civil Rights Act of 1964, and other applicable statutes and University policies. The University of Delaware also prohibits unlawful harassment including sexual harassment and sexual violence.
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