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Academic Advisor I, Computer & Info Sciences

Apply now Job no: 499660
College / VP Area: College of Engineering
Work type: Staff
Location: Newark
Categories: Academic Administration, Full Time

PAY GRADE: 28E

CONTEXT OF THE JOB:

Under the general direction of the Department Chair and Business Administrator, the Academic Advisor will manage the Department’s undergraduate recruiting program and the full time and part-time undergraduate programs.  In consultation with department faculty, the Academic Advisor provides academic support services, including monitoring undergraduate program applications and registration and serving as faculty/student liaison as needed.  Responsibilities include participation in formulating the undergraduate programs budget; and serving as liaison to the industry to market the opportunities available at the University.  In addition, the Academic Advisor works with other University offices and departments to facilitate part-time undergraduate education for working professionals.

 

MAJOR RESPONSIBILITIES:

  • Assesses the student's stage of development (academic, career, and personal) and promotes student growth by determining suitable developmental tasks; assists student in establishing realistic and attainable academic and career goals.
  • Advises students on academic, career and personal issues; identifies the educational and career options appropriate for each student and assists with the analysis of each option, including possible outcomes and their implications; if needed, refers student to counseling services; sets up an action plan for the student to explore alternative careers and related majors.
  • Identifies options for student to satisfy degree requirements; evaluates and makes recommendations on petitions and amendments to student's program of study; assists students in completion.
  • Monitors academic progress of students; analyzes progress reports from instructors; determines eligibility and satisfactory progress toward degree; identifies current and potential needs or problem areas (e.g., study skills, tutoring) and refers students to appropriate campus resources for assistance; communicates findings to coaches and administrators.
  • Conducts senior checkouts for graduating undergraduates
  • Maintains student files and records; documents all pertinent student information; updates computerized information system regarding changes to student status.
  • Interprets and explains college and university policies and procedures; participates in preparation of orientations and presents academic information to new students and parents during orientation.
  • Checks various forms for accuracy such as grade checks, curriculum changes; assists students in their completion.
  • Identifies options for student to satisfy specific degree requirements; evaluates and makes recommendations and adjustments to student's program of study.
  • Evaluates transfer transcripts from other academic institutions for equivalencies and application to degree program.
  • Assists in recruitment of potential students by advising them of general academic requirements of a specific college; describes courses; disseminates information regarding registration procedures; prepares recruitment packets.
  • Gathers and/or calculates necessary information such as GPA's or enrollment statistics; prepares various reports as requested.
  • Assists students with admission and registration/provides guidance in course selection in keeping with the student's interests, values and abilities.
  • Plan and manage the administrative aspects of the CIS undergraduate programs including the undergraduate student recruitment processes.
  • Initiate, coordinate and evaluate the development, production, and distribution of a variety of print information media.  Includes supervision of editing, design, bidding, production schedule and editorial decisions.  Develop and prepare recruiting and program information.
  • Participate in on-site undergraduate student recruiting including Blue & Gold Days
  • Participate in annual convocation and honor’s award ceremony for CIS Department.
  • Provide input for budget development, projection and management. 
  • Review, track, and maintain records of financial transactions.
  • Responsible for the application, admission, records maintenance, and files for undergraduate students.
  • Provide academic support services to students wishing to pursue individual undergraduate courses and/or an undergraduate engineering degree on a part-time basis.  Monitor student’s progress toward degree completion and graduation.
  • Update student data in UDSIS.
  • Perform other job-related duties as assigned.

 

QUALIFICATIONS:

  • Bachelor’s degree and two years of relevant experience, or equivalent combination of education and experience.  Degree in relevant scientific discipline (bioinformatics, biological/biomedical sciences, computer sciences) and/or student personnel, college counseling, or related field preferred.
  • Strong ability to work effectively in a dynamic team environment.
  • Ability to represent the Center to a wide variety of personnel in an effective and professional manner.
  • Excellent interpersonal, organizational, and oral and written communication skills, including the ability to present effectively to small and large groups.
  • Ability to be flexible, work independently, have high accountability for a large volume of work, and handle multiple assignments concurrently.
  • Ability to show initiative, maintain confidentiality and discretion, and demonstrate sound problem-solving and decision-making skills.
  • Advanced proficiency with word processing, spreadsheets, database, presentation and project management software; and ability to learn new software tools as technologies evolve and needs arise.
  • Demonstrates an understanding and consideration of the differing needs and concerns of individuals with varying identities, cultures, and backgrounds.
  • Committed to fostering a workplace culture of belonging and inclusion, where diversity is celebrated, and equity is a core value.

Notice of Non-Discrimination, Equal Opportunity and Affirmative Action
The University of Delaware does not discriminate against any person on the basis of race, color, national origin, sex, gender identity or expression, sexual orientation, genetic information, marital status, disability, religion, age, veteran status or any other characteristic protected by applicable law in its employment, educational programs and activities, admissions policies, and scholarship and loan programs as required by Title IX of the Educational Amendments of 1972, the Americans with Disabilities Act of 1990, Section 504 of the Rehabilitation Act of 1973, Title VII of the Civil Rights Act of 1964, and other applicable statutes and University policies. The University of Delaware also prohibits unlawful harassment including sexual harassment and sexual violence.

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