Job no: 499175
College / VP Area: Office of Human Resources
Work type: Staff
Categories: Human Resources, Full Time
Pay Grade: 29E
Context of Job:
Under the general direction of the HR Manager for the Office of Development and Alumni Relations (DAR), the Generalist is responsible for managing HR activity for exempt and non-exempt staff within DAR. This position exercises autonomy and makes independent judgments when applying specific processes and policies in addition to implementing programs and providing various communications designed to acquire and retain top talent.
This position plays a critical role in supporting a welcoming, informative, and respectful experience for all DAR staff. This individual will foster a work environment consistent with the division’s culture and shares the responsibility for shaping and supporting a competent workforce and driven to meet the division’s goal of a donor centric, premier place to work.
- Writes and edits job descriptions, essential functions, and advertisements to ensure compliance with employment practices.
- Supports all external recruitment activities including attendance at job fairs, coordination of interviews and serving as the internal point of contact for inquiries.
- Oversees recruitment logistics for new and existing positions which includes applicant review and interview process (using Talent Link), hiring protocol following UD policies and procedures and tasks associated with completion of searches.
- Manages onboarding and off boarding process to ensure all steps complete. Communicates with key personnel involved in process. Conducts check-in evaluations with new employees at 30, 60, and 90 days.
- Manages DAR internship program including communication and identification of internal projects in addition to marketing opportunities, interviewing and placement.
- Manages miscellaneous wage and student recruitment and onboarding process.
Payroll & Records Management
- Serves as point of contact for DAR payroll and personnel records questions. Investigates issues and provides resolution to responsible party.
- Acts as timekeeper for part-time and full-time non-exempt employees.
- Manages HR transactions and maintains data integrity for the department including but not limited to JED’s, position change forms, supervisor updates, pay changes and equity increases.
- Provides support during employee merit process.
- Maintains employee personal files.
- Assists with the development and implementation of virtual and in-person all staff meetings in addition to employee engagement activities.
- Curates and develops timely content and disseminates weekly DAR-wide communication (Monday JumpStart) in support of key announcements as well as professional development and engagement initiatives.
- Manages the DAR recognition program; develops formal communications and facilitates award ceremonies in support of program objectives.
- Manages the DAR mentor program; markets, provides training, maintains active mentor pool, and pairs new employees based on individual goals.
- In partnership with Central HR office, manages activities related to FMLA, Parental leave and Worker’s Compensation
- Coordinates with Disability Support Services for any ADA workplace accommodation requests.
- Provides employee relations support for HR Manager.
- Assists with the annual performance appraisal process by sending reminders during review time and reviewing finalized reports for compliance with internal guidelines and objectivity.
- Navigates and engages with multiple UD systems, including Talent Link, Webforms/views, UD PIN/Password reset, WorkForce, and UD e-mail.
- Assist with creating and documenting HR-related processes and procedures and participates in the review and development and/or modification of operating procedures and systems.
- Assist with compensation requests (reclassification, equity reviews, off-cycle salary increases).
- Manages organizational charts, staff directories, and group list servs.
- Ensures all personnel files are current and in compliance, including electronic personnel files, electronic medical/leave files, recruitment files and payroll/time records.
- Assists with reports, summaries, and presentations related to Talent Management activities.
- Performs confidential and critical administrative projects as required.
- Performs job-related duties as assigned.
- Bachelor’s degree with three years of related experience, or equivalent combination of education and/or experience.
- Professional HR Certification (PHR, SHRM-CP) preferred.
- Ability to work independently, strong organizational skills and attention to detail.
- Ability to handle sensitive material and information confidentially and manage projects, often simultaneously.
- Knowledge of federal and state employment laws & the ability to interpret, explain and apply employment policies, practices, and procedures.
- Ability to communicate (verbally and in written format) effectively and to interact well with people of all ages and diverse backgrounds.
- Skills in collecting, compiling, evaluating, and analyzing data from a variety of sources.
- Ability to present reporting data and possible solutions.
- Ability to work effectively with a wide range of constituencies in a diverse community and rapidly changing technical environment.
- Commitment to fostering a workplace culture of belonging, where diversity is celebrated, and equity is a core value.
- Experience in support of a sophisticated talent management program is preferred.
- Demonstrates an understanding and consideration of the differing needs and concerns of individuals with varying identities, cultures, and backgrounds.
Notice of Non-Discrimination, Equal Opportunity and Affirmative Action
The University of Delaware does not discriminate against any person on the basis of race, color, national origin, sex, gender identity or expression, sexual orientation, genetic information, marital status, disability, religion, age, veteran status or any other characteristic protected by applicable law in its employment, educational programs and activities, admissions policies, and scholarship and loan programs as required by Title IX of the Educational Amendments of 1972, the Americans with Disabilities Act of 1990, Section 504 of the Rehabilitation Act of 1973, Title VII of the Civil Rights Act of 1964, and other applicable statutes and University policies. The University of Delaware also prohibits unlawful harassment including sexual harassment and sexual violence.
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