Associate Director, Operations - Delaware Biotechnology Institute
Job no: 497365
Work type: Staff
Categories: Administrative Support, Research & Laboratory, Full Time, Program/Project Management
Pay Grade: 32E
Context of the Job:
The Delaware Biotechnology Institute (DBI) is an interdisciplinary research unit at the University of Delaware. The vision is to create a better future through leadership in life science research at the University of Delaware. Most of DBI's activities involve molecular and cellular studies of living systems and most, of the activities involve partnerships with other institutions in the region. DBI's mission is to promote research, education, and technology transfer for biotechnology applications to the benefit of the environment, agriculture, and human health.
Towards this end, DBI has several goals: 1) to help the University recruit, retain, and enable a diverse community of exceptional life science faculty, students, and staff; 2) to establish and maintain world-leading life science core facilities and physical infrastructure that support the vision and mission and our partner institutions; 3) to be nationally recognized as a leading biotechnology institute; 4) to create an endowment that will support cross-disciplinary life science research activities, and 5) to support the community by promoting entrepreneurship and science communication. DBI fosters a collaborative and cutting-edge research environment, encourages innovation and technology transfer, and supports ground-breaking discoveries to benefit the environment, agriculture, and human health. The supporting values at DBI are 1) to treat all individuals with respect and dignity; 2) to value differences and recognize that diverse perspectives enhance creativity and scholarship; 3) to aspire to greatness; 4) to embrace innovation and change including a willingness to persist in the face of challenges, and 5) to be worthy of the trust and respect that the Institute has earned. DBI staff will be committed to being proactive in solving problems, serving the needs of the faculty and research groups that rely on DBI, and performing all duties efficiently, with careful attention to detail, and with priority on issues that support the Institute's mission and the team.
- Assists in the Institute's management process including supervision and management of staff and strategic financial planning.
- Act as primary contact and subject matter expert for iLab platform across the university.
- Core facility (BioImaging, DNA Sequencing & Bioinformatics) support including proposals, grant administration, rate calculations, financials, and iLab administration.
- Directs, plans, organizes, coordinates, and evaluates the financial programs and supporting information systems, including budgeting, receipt of revenue, expenditure of funds, and conservation of assets.
- Provides input to the Institute's strategic planning process by preparing and analyzing financial projections and evaluating optional planning scenarios.
- Establishes and implements short- and long-range organizational goals, objectives, policies, and operating procedures; monitors and evaluates operational effectiveness of institute operations; effects changes required for improvement. Interfaces with other units, with faculty, staff, and other constituencies within the University and in the region.
- Oversees the approval and processing of revenue, expenditure, and position control documents, department budgets, ledger, and account maintenance ensuring compliance with university, state, and federal policies and regulations while maintaining appropriate internal control safeguards. Coordinates the preparation of financial statements, financial reports, special analyses, and information reports; presents recommendations for programmatic and fiscal changes.
- Approves, coordinates, and implements changes and improvements in automated financial and management information systems. Leads the implementation and utilization of administrative management systems including PeopleSoft and other databases and reporting tools related to the University's financial data. Establishes processes for using these tools; interprets, recommends, and implements policies; identifies and resolves issues regarding financial matters. Implements systems required to meet financial requirements for contracts and inter-institutional grants. Develops, interprets, implements, and oversees finance, accounting, billing, and auditing procedures. Ensures records systems are maintained in accordance with generally accepted auditing standards.
- Collaborates with, and provides direction to, the Institute's administrative staff, institutional collaborators and others in the areas of contracts and grants administration, financial policy, and procedures. Organizes, evaluates, and implements procedures that foster cost-effective administrative operations. Facilitates and manages pre and post multidisciplinary grant applications and awards involving faculty from multiple units and colleges. Serves as a source of information on financial policies to assist in the resolution of financial issues.
- Interfaces with the UD Research Office, other academic departments on the UD Campus. Establishes and manages budgets for the Institute's multidisciplinary contracts and grants. Interacts with other unit managers. Establishes policies and procedures that optimize administrative efforts for best practice in grants management. Oversees Institute audits, responds to audit results, and recommends actions to the Director; implements corrections and improvements as required.
- Interfaces with collaborating institutions across the State, facilitating the processing of inter institutional contracts and grants and providing consultative support to planning initiatives through financial and management information analyses, reports, and recommendations. Provides guidance and leadership to partner institutions for financial and grants management matters related to collaborative contracts and grants.
- Develops, and directs the implementation of strategic business and/or operational plans, projects, programs, and systems, as appropriate to the objectives of DBI. Participates in the search for new grant and contract opportunities, determining if the source is financially sound and that administration required by DBI can be addressed in a cost-effective manner making optimal use of DBI' s resources.
- Serve as Human Resources liaison for DBI staff and DBI residents as needed.
- Performs miscellaneous job-related duties as assigned.
- Bachelor’s degree in business administration, accounting, finance, or related field and six years of progressively responsible job-related professional and project management experience. Professional certification (CPA, CMA) and/or MBA desirable. Knowledge of cost analysis techniques, federal and state financial regulations, financial accounting, budgeting, control, and reporting principles, methods, techniques, and standards.
- Knowledge of computerized information systems used in financial and/or accounting applications.
- Ability to adjust to a changing environment.
- Effective analytical and technical skills, including the use of financial management systems, spreadsheets, and word-processing (to quantify and illustrate complex financial reports, comparisons, impacts, and/or projections).
- Experience with PeopleSoft Financials is highly desirable.
- Knowledge of University policies and procedures, including grants processing and personnel policies advantageous.
- Ability to supervise and train staff, including organizing, prioritizing, and scheduling work assignments.
- Ability to analyze and interpret financial and systems support requirements and provide consultation and recommendations to management and make evaluative judgments.
- Effective oral and written communication, and interpersonal skills.
- Ability to analyze and interpret financial data and prepare financial reports, statements, and /or projections.
- Skill in fostering a cooperative work environment.
- Ability to develop and implement strategic business and operating plans.
- Ability to plan, organize, implement, evaluate, and modify financial programs, informational support systems, and processes.
- Success in meeting organizational objectives through negotiations and consensus-building with a wide and varied constituency.
- Skill in developing effective working relations across intra- and inter-institutional boundaries and in organizing and leading cross-institutional financial teams and in examining and re engineering operations and procedures, formulating policy and developing and implementing new strategies and procedures.
- Employee development and performance management skills.
- Skill in developing policy and procedure documentation and records maintenance skills.
- Demonstrates an understanding and consideration of the differing needs and concerns of individuals with varying identities, cultures and backgrounds.
- Committed to fostering a workplace culture of belonging, where diversity is celebrated and equity is a core value.
Notice of Non-Discrimination, Equal Opportunity and Affirmative Action
The University of Delaware does not discriminate against any person on the basis of race, color, national origin, sex, gender identity or expression, sexual orientation, genetic information, marital status, disability, religion, age, veteran status or any other characteristic protected by applicable law in its employment, educational programs and activities, admissions policies, and scholarship and loan programs as required by Title IX of the Educational Amendments of 1972, the Americans with Disabilities Act of 1990, Section 504 of the Rehabilitation Act of 1973, Title VII of the Civil Rights Act of 1964, and other applicable statutes and University policies. The University of Delaware also prohibits unlawful harassment including sexual harassment and sexual violence.
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