Academic Advisor I, Biomedical Engineering
Job no: 497000
Work type: Staff
Categories: Administrative Support, Student Affairs & Services, Full Time
PAY GRADE: 28E
CONTEXT OF THE JOB:
Under the general direction of the Chair and Business Administrator, the Academic Advisor I manages graduate programs. In consultation with faculty, the Academic Advisor I provides academic support services including monitoring graduate program applications and registration and serves as faculty/student liaison as needed. Responsibilities include participation in formulating the graduate program recruiting budgets and serving as liaison to the external entities and universities to market the opportunities available at the University. In addition, the Academic Advisor works with other University of Delaware offices and departments to facilitate graduate education for student populations and working professionals.
- Independently or in collaboration with faculty advisors, assist student in establishing realistic and attainable academic and career goals. Provide advice on academic, career, and personal issues, as needed, and identify options appropriate for each student. Assist faculty and students with the analysis of each option, including possible outcomes and their implications; if needed, refer students to counseling services and set up appropriate action plans for students.
- Monitor academic progress of students; analyze progress reports from instructors; determine eligibility and satisfactory progress toward a degree; identify current and potential need or problem areas (e.g., study skills, tutoring) and refer students to appropriate campus resources for assistance; communicate findings within the department and other university departments as needed.
- Check various data/forms for accuracy such as grade checks, overload petitions, curriculum changes; assist students in completing all requirements to earn a graduate degree.
- Assist students with course registration and related issues. Provide guidance in course selection in keeping with the student's interests, goals, and abilities.
- Identify options for student to satisfy specific degree requirements; evaluate and make recommendations on petitions and adjustments to student's program of study.
- Work with faculty and graduate students to prepare dissertation proposal/defense materials including but not limited to signature pages, direct student on copy binding and distribution, data on student and advisor of record, and submission of Graduate Office forms (Recommendation for Candidacy, Application for Advanced Degree, etc.).
- Plan and manage all the administrative aspects of graduate programs including graduate student recruitment, stipend contracts and tuition funding, course registration, etc. Maintain student files and records; document all pertinent student information; update the student information system (UDSIS) regarding changes to student status, course registration, faculty adviser, etc.
- Attend graduate committee meetings as needed and record minutes.
- Work with faculty to determine Graduate Teaching Assistant assignments for BME undergraduate classes each semester.
- Manage logistics for students attending ELI/ITA, TA assignments, etc. Maintain department thesis/dissertation inventory.
- Assist faculty with logistics and preparation for qualifying exams, lab rotations, graduate student seminars, and other events as part of the graduate curriculum.
- Plan and attend Graduate Student events including but not limited to Graduate Student Orientation, Graduate Student Welcome event, New ELI Graduate Student meeting, Graduate Student Recruiting.
- Coordinate fellowship nominee information for MS and PhD graduate students. Assist faculty and the Chair with nominating graduate students for awards and fellowships and managing such awards and fellowships when received.
- Interpret and explain relevant college and university policies and procedures; participate in preparation of orientations and present academic information to new students and parents during orientation.
- Assist in recruitment of potential students by advising them of general academic requirements; describe graduate courses; disseminate information regarding registration procedures; prepare recruitment packets. Conduct independent market research as needed to assist with the development of marketing policies, procedures, and plans related to the department's graduate programs including recruitment, retention and curriculum enhancements, etc.
- Gather and/or calculate necessary information such as GPAs or enrollment statistics for internal and external evaluation of graduate programs; prepare various reports as requested.
- Plan and attend department events, seminars, recruitment fairs as needed. Evening and weekends may be required.
- Perform miscellaneous job-related duties as assigned.
- Bachelor's degree in student personnel, marketing, education, business administration or related discipline with two years of job-related experience or equivalent combination of education and experience.
- Prior experience in engineering, science, technology or mathematics field preferred. Experience in program coordination.
- Ability to grasp, retain, and disseminate an extensive and varied body of information; the ability to exercise sound judgment and employ decision-making skills.
- Ability to evaluate student transcripts and/or records. Knowledge of graduate academic standards and judicial policies governing cheating and academic misconduct.
- Ability to communicate with students the course prerequisites, certification, and/or curriculum/graduation requirements.
- Advanced working knowledge of graduate academic recruitment and advisement policies, procedures, systems, regulations, and standards at the university level is preferred.
- Basic knowledge of marketing and market research.
- Strong analytical and critical thinking skills, the ability to analyze, summarize, and effectively present data, and demonstrated leadership, organizational, interpersonal and communication skills with experience working productively with a wide range of constituencies in a diverse community.
- Proficiency with Word, PowerPoint, Excel, MS Access.
- Experience with University's student records system (UDSIS), graduate application database (SLATE), and accounting system (based on PeopleSoft) preferred.
- Demonstrates an understanding and consideration of the differing needs and concerns of individuals with varying identities, cultures and backgrounds.
- Committed to fostering a workplace culture of belonging, where diversity is celebrated and equity is a core value.
Notice of Non-Discrimination, Equal Opportunity and Affirmative Action
The University of Delaware does not discriminate against any person on the basis of race, color, national origin, sex, gender identity or expression, sexual orientation, genetic information, marital status, disability, religion, age, veteran status or any other characteristic protected by applicable law in its employment, educational programs and activities, admissions policies, and scholarship and loan programs as required by Title IX of the Educational Amendments of 1972, the Americans with Disabilities Act of 1990, Section 504 of the Rehabilitation Act of 1973, Title VII of the Civil Rights Act of 1964, and other applicable statutes and University policies. The University of Delaware also prohibits unlawful harassment including sexual harassment and sexual violence.
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