Program Manager, Research Office, NIIMBL
Job no: 496829
Work type: Staff
Categories: Research & Laboratory, Full Time, Program/Project Management
PAY GRADE: 30E
CONTEXT OF THE JOB:
Under the general direction of the Associate Operations Director, Program Managers will manage a portfolio of National Institute for Innovation in Manufacturing Biopharmaceuticals (NIIMBL) Projects, which are funded via subaward agreements with NIIMBL members. NIIMBL is a member of the Manufacturing USA network of institutes funded by the federal government to advance United States competitiveness in advanced manufacturing innovation. NIIMBL is established by a cooperative agreement with the National Institute of Standards and Technology (NIST) as a public/private consortium of a diverse set of member organizations, including industry, academia, non-profit organizations, state governments, and federal agencies. Institutionally, NIIMBL reports to the Vice President for Research, Scholarship & Innovation.
The Program Manager must exercise sound judgment to ensure that consortium members are meeting the expectations set forth in their Project Award Agreements, and Intellectual Property (IP) generated from Projects is managed appropriately and in accordance with federal regulations and the IP management plan. The Program Manager interacts with the NIIMBL Leadership Team and NIIMBL members on a frequent basis to interpret policy and provide data and analysis of Project statuses. A primary function of this position is to exercise independent judgment and discretion about matters of significance concerning NIIMBL finances, such as assisting in the completion of special financial management projects, to include report generations, using a variety of data sources and techniques. The Program Manager has responsibility for balancing administrative functions and fiscal affairs of numerous programs of work and funded projects to maintain productive relationships with NIIMBL members. In addition, the Program Manager serves as a resource to the NIIMBL Leadership Team for financial management of the NIST cooperative agreement, and as a primary point of contact for all members on project financial and administrative matters.
- Upon selection of Projects, independently prepare, negotiate, and execute subaward agreements, the majority of which will be large and complex.
- Analyze and negotiate budgets for Projects, including direct funding and cost share commitments, to ensure they are prepared in accordance with NIIMBL and federal guidelines, and appropriate for the project being funded.
- Coordinate with NIIMBL General Counsel in the negotiation of IP management plans, which will be generated for each Project.
- Monitor contract milestones, to ensure timely decisions on complex patenting matters to meet legal deadlines; resolve complex procedural problems and communicate with outside parties regarding missed deadlines.
- Formulate processes and procedures for negotiation of subaward agreements to meet the requirements of the sponsor agreement.
- Manage research administrative functions for assigned portfolio of Projects, including researching appropriate federal, state, and local requirements to facilitate compliance by all parties.
- Independently review, approve, and formalize re-budgeting and no-cost extension requests for subaward agreements.
- Provide expertise and act as a resource to members of the NIIMBL Leadership Team in the management of Projects and to resolve procedural problems. This includes review of subaward reports to ensure deliverables and timelines are being met, and renegotiating deliverables as needed.
- Provide follow up information, resolve problems, and address issues for all parties on a frequent and continuous basis during the life of subawards.
- Contribute to the administration and management of the Project Call process.
- Provide support to NIIMBL members during the Project Call process concerning NIIMBL requirements, Sponsor and NIST regulations. Types of support include participation in webinars and the generation of FAQs.
- Monitor subaward budgets and cost share commitments for a broad portfolio of Projects and a diverse set of subawardees.
- Review and approve monthly invoices and cost share reports from Project teams to ensure consistency, compliance, and allowability of expenditures based on federal, sponsor and NIIMBL rules and regulations. This includes verification of Facilities and Administrative costs.
- Collect and analyze subawardee expenditure and cost share data to prepare monthly reports for NIIMBL Leadership Team and Governing Committee, and Senior Program Manager, to be included in required NIST financial reporting.
- Perform financial analysis of Project expenditures for NIIMBL Leadership Team.
- Oversee subaward close-out process and ensure that all required documentation is collected, verified, and approved from Project teams.
- Assist in complying with audit requests from outside auditing organizations.
- Perform miscellaneous job-related duties as assigned.
- Bachelor's degree in related field and at least four years of related experience, or equivalent combination of education and experience.
- General knowledge and familiarity with 2 CFR 200 regulating federal allowable and allocable cost and administrative procedures strongly preferred.
- Certified Research Administrators credential preferred.
- Effective oral and written communication skills.
- Financial and budget planning experience required.
- Prior experience in grant or contract management.
- Ability to analyze and interpret data, develop financial plans, and manage resources.
- Ability to analyze budgetary expenditures for compliance with approved policies and procedures.
- Ability to work independently and handle multiple tasks.
- Strong organizational and attention-to-detail skills.
- Analytical, evaluative, objective critical thinking skills, information research skills, and database management skills.
- Skill in examining and re-engineering procedures and formulating policy, and in implementing new procedures.
- Skill in the formulation, negotiation, and establishment of contractual arrangements.
- Project management skills.
- Ability to resolve complex problems/issues and to make administrative/procedural decisions and judgments.
Notice of Non-Discrimination, Equal Opportunity and Affirmative Action
The University of Delaware does not discriminate against any person on the basis of race, color, national origin, sex, gender identity or expression, sexual orientation, genetic information, marital status, disability, religion, age, veteran status or any other characteristic protected by applicable law in its employment, educational programs and activities, admissions policies, and scholarship and loan programs as required by Title IX of the Educational Amendments of 1972, the Americans with Disabilities Act of 1990, Section 504 of the Rehabilitation Act of 1973, Title VII of the Civil Rights Act of 1964, and other applicable statutes and University policies. The University of Delaware also prohibits unlawful harassment including sexual harassment and sexual violence.
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