The University of Delaware has determined that it is a covered federal contractor as defined by Executive Order 14042 and, accordingly, requires all of its employees to provide documented proof of vaccination against COVID-19, with exemptions for disability or religious reasons, by December 8, 2021 or as of the employee’s effective date of hire.

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Financial Processor II, College of Arts and Sciences

Apply now Job no: 496785
Work type: Staff
Location: Newark
Categories: Administrative Support, Full Time

PAY GRADE: 28N

CONTEXT OF THE JOB:

The College of Arts and Sciences (CAS) at the University of Delaware is nationally recognized for its exceptional educational experiences and for integrating instruction, research, and public engagement. With 24 academic departments in the arts, humanities, social sciences, and natural sciences, more than 25 centers, programs, and institutes, and featuring outstanding research and teaching facilities, CAS serves over 7,500 students, is supported by approximately 400 staff, and maintains annual operating expenditures of over $121M. The College’s 600 faculty members emphasize the enduring value of an arts and sciences education and a deep commitment to excellence in scholarship and all forms of creative and intellectual expression, with sponsored research expenditures totaling more than $38.6M per fiscal year.

Under the limited supervision of the Assistant Director, Financial Operations and in coordination with the Unit Business Administrators, the Financial Processor II performs a complex range of financial activities.  The principal emphasis is on the management of financial record activities associated with the procurement and financial operations of the College of Arts and Sciences.  A high level of independent judgment is required to ensure financial record system accuracy, appropriate application of inventory control procedures, and University policy compliance.

MAJOR RESPONSIBILITIES: 

Purchasing Management: 

  • Administers and processes all purchasing requisitions to include purchase orders and non-PO payments such as honorarium, awards, payments to individuals and vendors, participant support/incentive, legal payment, patent, leased space, etc., 

  • Ensures that all contract and grant expenses are allowable, allocable, reasonable, and allocated as budgeted, in compliance with policies and procedures, and in collaboration with commodity approvers and the College’s Sponsored Programs Team.  

  • Processes requisitions for capital equipment in collaboration with commodity approver and CAS Research Administration. Identify and track fabrication transactions for capitalization, process journal voucher for fabrication and coordinate asset inventory tagging with Department Business Administrators and CAS Research Administration.

  • Maintains detailed and itemized receipts and supporting documentations for all transactions and expenses. 

  • Serves as the independent reviewer of all credit card transactions. Serve as a departmental/college liaison with UDs Procurement Department. 

Travel & Business Hosting Management:

  • Administers and processes all Travel and Business hosting requisitions to include travel request and reimbursement to individuals. 

  • Ensures that all contract and grant expenses are allowable, allocable, reasonable, and allocated as budgeted, in compliance with policies and procedures. 

  • Maintains detailed and itemized receipts and supporting documentations for all transactions and expenses. 

  • Serves as the independent reviewer of all credit card transactions. Serve as a departmental/college liaison with UDs Procurement Department.

Financial Management:

  • Identify financial errors including allocations and transactions and process the necessary forms to correct allocation of expenses to the appropriate fund.  

  • Allocates and transfers revenue and expenses between Department accounts by processing Journal Vouchers.  

  • Ensures timely processing of all transactions through weekly reporting and coordinates processing with approvers, commodity approvers and UD Procurement.  

  • Resolves any inquires made by faculty, staff, and students regarding travel, research, and other financial expenditures and payments. Escalate issues to supervisor or Department Business Administrator as needed.  

  • Creates ad-hoc reports and performs miscellaneous job-related duties as assigned.

QUALIFICATIONS:

  • High School diploma or GED, Associates degree preferred, and four years of related experience, or equivalent combination of education and experience. 

  • Ability to analyze and interpret financial data, make independent decisions and judgments in keeping with the level of the position. 

  • Ability to handle multiple assignments concurrently. 

  • Must have strong organizational skills with attention to detail. 

  • Ability to use Excel and procurement software. 

  • Knowledge of the principles and practices of office management. 

  • Knowledge of financial, accounting, grant, and administrative systems, policies and procedures preferred. 

  • Working knowledge of University financial and operating policies and procedures preferred. Familiarity with PeopleSoft is preferred. 

  • Demonstrates an understanding and consideration of the differing needs and concerns of individuals with varying identities, cultures and backgrounds.

  • Committed to fostering a workplace culture of belonging, where diversity is celebrated and equity is a core value. 

 

Notice of Non-Discrimination, Equal Opportunity and Affirmative Action
The University of Delaware does not discriminate against any person on the basis of race, color, national origin, sex, gender identity or expression, sexual orientation, genetic information, marital status, disability, religion, age, veteran status or any other characteristic protected by applicable law in its employment, educational programs and activities, admissions policies, and scholarship and loan programs as required by Title IX of the Educational Amendments of 1972, the Americans with Disabilities Act of 1990, Section 504 of the Rehabilitation Act of 1973, Title VII of the Civil Rights Act of 1964, and other applicable statutes and University policies. The University of Delaware also prohibits unlawful harassment including sexual harassment and sexual violence.

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