Administrative Assistant III, Center for Teaching & Assessment of Learning
Job no: 499214
College / VP Area: Deputy Provost Acad Affairs
Work type: Staff
Categories: Administrative Support, Full Time
Pay Grade: 27N
Context of the Job:
Applications are being accepted for the position of Administrative Assistant III in the Center for Teaching & Assessment of Learning. Under limited supervision, the Administrative Assistant III will work closely with the Center for Teaching & Assessment of Learning (CTAL) Director, CTAL Staff, UD faculty, graduate students, departments, and colleges to promote teaching excellence, foster learning, and build community at UD. This position will provide and/or manage a variety of complex fiscal, event planning, and professional staff support responsibilities and offers significant opportunities for personal and professional growth. CTAL staff are encouraged to take advantage of educational and training opportunities throughout the University and beyond. Work associated with this position gives the Administrative Assistant III opportunities to connect with colleagues throughout the University community and also meet and work with students, graduate students, and faculty.
The Administrative Assistant will establish and maintain respectful, cooperative, productive work relationships. The incumbent will have excellent verbal and written communication skills, strong organizational and project management capabilities, including the ability to manage a variety of complex projects and priorities, budget administration, and ability to coordinate with others and follow through with projects. The Administrative Assistant will have initiative to organize, prioritize, plan, and manage own work activities according to necessary timelines and schedules. The incumbent will have tact and discretion with sensitive/confidential information, and ability to operate comfortably in a wide variety of roles, whether behind the scenes, or publicly representing the office in a professional manner. This position also requires ad hoc reporting and special projects that entail data analysis and interpretation and budget spending projections, as well as interactions with a variety of internal and external partners.
Review of applications will begin the week of September 12, 2022.
- Oversees the day-to-day office operations of the Center for Teaching & Assessment of Learning. Performs broad range of administrative duties and some confidential in nature on a regular basis.
- Administers and maintains budget tracking and confidential personnel records, with budgetary authority.
- Assists and advises the Director in development of annual budget and necessary budget revisions.
- Maintains the UD Procard reconciliation and ensures accurate record keeping for four professionals.
- Creates ad hoc reports organizing and summarizing data to inform CTAL unit about budget allocations and events attendance.
- Plans and coordinates special events, including conferences and workshops for campus and national audiences.
- Provides financial oversight for CTAL grants.
- Interfaces with extramural grant management personnel within and outside of UD to support federally-funded activities of Center personnel.
- Assists with maintenance of unit compliance with respect to University policies and procedures.
- Updates CTAL’s SharePoint site, including management of digital files and shared calendars.
- Works collaboratively with other staff and administrative personnel on a variety of issues.
- Coordinates meetings, reports, and agendas.
- Serves as building administrator to handle and maintain office Space and Equipment Inventory.
- Coordinates the calendars of the Director and other unit professionals.
- Performs miscellaneous job-related duties as assigned.
- High school diploma or GED, and three to five years of experience. Associate’s degree preferred.
- Working knowledge of University financial, personnel, and operating policies and procedures
- Experience in developing budget projections and analyzing spending
- Ability to use advanced techniques in spreadsheet, database, and presentation software
- Advanced skills in event management and all related logistics
- Mastery of MS Office Suite (e.g., Word, Excel, SharePoint)
- Working knowledge of Concur, UDataGlance, Webforms, and UDSIS preferred
- Ability to analyze and interpret data from diverse sources to make judgments and decisions in keeping with position level
- Ability to manage and update websites within the University preferred
- Effective organizational skills and experience setting priorities, producing timely results, and meeting deadlines in a diverse work environment, while maintaining a high level of attention to detail and accuracy
- Ability to supervise the work of graduate student assistants
- Ability to communicate and interact well with people of all ages and diverse backgrounds
- Ability to work under limited supervision
- Demonstrates an understanding and consideration of the differing needs and concerns of individuals with varying identities, cultures and backgrounds.
- Committed to fostering a workplace culture of belonging, where diversity is celebrated and equity is a core value.
Notice of Non-Discrimination, Equal Opportunity and Affirmative Action
The University of Delaware does not discriminate against any person on the basis of race, color, national origin, sex, gender identity or expression, sexual orientation, genetic information, marital status, disability, religion, age, veteran status or any other characteristic protected by applicable law in its employment, educational programs and activities, admissions policies, and scholarship and loan programs as required by Title IX of the Educational Amendments of 1972, the Americans with Disabilities Act of 1990, Section 504 of the Rehabilitation Act of 1973, Title VII of the Civil Rights Act of 1964, and other applicable statutes and University policies. The University of Delaware also prohibits unlawful harassment including sexual harassment and sexual violence.
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