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Business Administrator II, DE CTR ACCEL Program

Apply now Job no: 498615
College / VP Area: College of Health Sciences
Work type: Staff
Location: Newark
Categories: Financial Services and Procurement, Administrative Support, Full Time

PAY GRADE: 31E

CONTEXT OF THE JOB:

The DE CTR ACCEL Program is funded by an NIH IDeA Program Infrastructure for Clinical/Translational Research U54 Cooperative Agreement. The purpose of this award is to improve the infrastructure for clinical/translational research in the state of DE. Our consortium consists of 5 partners: University of DE (UD)-the lead institution; Nemours Children's Health System (Nemours); Christiana Care Hospital System (CCHS); DE State University & the Medical University of South Carolina (MUSC). There are 6 cores within the ACCEL Program with leadership from across the 5 institutions. The Business Administrator II (BA II) works under the limited direction of the Principal Investigator (PI); serves as an integral member of ACCEL’s senior management team. The BA II works closely with the PI in overall management of the Program, interacts with senior level grants/contract specialists from the University/NIH & grants/admin staff and core leaders from partner institutions. Since UD is the lead institution, the BA II is the key person responsible for overseeing/managing all business/financial/grants operations across consortium institutions. This position is supported by external funds; continuation is contingent upon external funding.

MAJOR RESPONSIBILITIES:

  • Participate in strategic operations; assist the PI in identifying new opportunities & drafting implementation plans for the DE CTR ACCEL program. Analyze/interpret complex financial data; develop recommendations based on analyses to facilitate decision-making/planning to leadership & funding agencies.
  • Provide short/long-term projections for expenditures for large contracts/cooperative agreements, etc., for CTR Leadership decisions regarding personnel hires, equipment purchases & maintenance contracts ensuring compliance with sponsoring agencies' regulations & University policies.
  • Compile/review all proposal financial/admin information to ensure compliance with sponsor systems, prior to submission to the University Research Office & appropriate funding agency.
  • Interface with subrecipient/collaborator participants to ensure completion of subrecipient proposal inputs including budgets/effort commitments/statement of work & other sponsor & Research Office required documents.
  • Provide relevant expenditure projections including commitments related to salary & purchase orders. Meet monthly with PI's to provide financial reports, advise on budgetary spending & detailed information on monthly transactions, ensure the timely submission of pending sponsor required interim/quarterly/annual technical reports.
  • In coordination with the Research Office, prepare financial spending/projections reports in accordance with sponsor financial reporting specifications.
  • Provide guidance to the accountant overseeing the close-out process, ensure compliant expenditures, completion of technical, annual & other sponsor-required reports; Ensure compliance with audit requests from the Research Office & University & external auditing organizations.
  • Ensure that operational goals are met, particularly those related to grants/financial mgmt/compliance. Solicits input from team members to address opportunities/challenges & independently make operational decisions.
  • Develops/executes monitoring, evaluation/tracking plans for program components to continuously measure/improve progress & impact as relevant to strategic goals. Oversee the planning/organizing of the Yearly Budget/Strategic Planning Meeting with input from the PI.
  • Responsible for the collection of information/development of DE CTR ACCEL reports, including the annual NIH Research Performance Progress Report (RPPR), NAIPI (National Assoc of IDeA Principal Investigators) Report & DE State Supplement Progress Report.
  • Represents the program to constituencies including the general public/governmental agencies/elected/appointed officials/administrators of other institutions, as well as to administrators/students/faculty/staff of UD. Independently oversee/manage staff in addition to coordinate program tasks & professionals at a host of partner institutions across the program including scheduling/training/orienting/conflict mediation & develop procedures, as well as assign work tasks to improve efficiency.
  • Responsible for providing leadership, direction & mgmt of team members at partner institutions in the realm of grants mgmt/finances/budgets/compliance. Responsible for planning/leading quarterly budget meetings with grants/admin staff from each of the institutions to ensure proper operations at each site.
  • Advises the PI & the ACCEL Program leadership on financial/grants mgmt issues required for daily operation of the Program.
  • Participate in weekly Executive Committee meetings, monthly Leadership and Steering Committee Team meetings with NIH program officials. Day-to-day monitoring/mgmt of the budget. Works with each of the Core Leaders to ensure proper budget mgmt.
  • Monitor overall compliance of all federal/state/institutional reporting criteria. Support the PI on grant submissions, including analysis of the granting mechanism, verifying accuracy & all other requests derived from the sponsors call for proposals in compliance with UD policies/procedures.
  • Develop timelines for grant submission process to meet all University/College timelines/foster communications with college/research office as appropriate.
  • Communicate with the Research Office at UD & CHS to ensure proposals are submitted on time and according to University policy.
  • Manage post-award process including reconciling accounts, monitor budgets, prepare internal/external financial documents & communicate with investigators/study team members/department administration.
  • Maintains knowledge of applicable laws, policies, procedures, etc., necessary to comply with Federal/State/University regulations concerning grants/contracts. As a result, disseminate/implement policies/procedures as necessary. Attend the national/regional IDeA-CTR meetings. Perform other job-related duties as assigned.

QUALIFICATIONS:

  • Bachelor's degree in business administration/accounting or other job-related discipline and five years job-related experience or equivalent combination of education & experience. Experience working with admin policies/procedures as well as contract/grant administration.
  • Demonstrated leadership skills including ability to make procedural decisions/judgments, organizing work & setting priorities appropriately for the given situation.
  • Ability to plan/manage time & assignments to ensure delivery.
  • Excellent communication skills with demonstrated public speaking/persuasion/negotiation skills/tact & good judgement; extensive experience in working collaboratively, coaching/guiding the work of others; ability to develop/plan/implement short & long-term range goals.
  • Ability to work across organizational boundaries as an effective member of a team & demonstrated ability to communicate/collaborate effectively with a diverse range of campus & community constituencies.
  • Knowledge of grant funding policies/procedures & applicable Federal/State/University regulations.
  • Ability to effectively build organization/staff capacity, developing an effective workforce & the processes that ensure the organization runs smoothly.
  • Ability to make procedural decisions/judgments, organizing work & setting priorities appropriately for the given situation.
  • Ability to plan/manage time & assignments to ensure delivery.
  • Ability to use advanced techniques in spreadsheet/database management (Excel/Access), preferably experience with PeopleSoft Query/Financials/MS Office.
  • Knowledge of federal/state regulatory policies; familiarity with gift processing, pre/post award grant processing/budget prep. Strong organizational skills/attention to detail.
  • Demonstrates an understanding/consideration of the differing needs/concerns of individuals with varying identities, cultures/backgrounds.
  • Committed to fostering a workplace culture of belonging, where diversity is celebrated and equity is a core value.

Notice of Non-Discrimination, Equal Opportunity and Affirmative Action
The University of Delaware does not discriminate against any person on the basis of race, color, national origin, sex, gender identity or expression, sexual orientation, genetic information, marital status, disability, religion, age, veteran status or any other characteristic protected by applicable law in its employment, educational programs and activities, admissions policies, and scholarship and loan programs as required by Title IX of the Educational Amendments of 1972, the Americans with Disabilities Act of 1990, Section 504 of the Rehabilitation Act of 1973, Title VII of the Civil Rights Act of 1964, and other applicable statutes and University policies. The University of Delaware also prohibits unlawful harassment including sexual harassment and sexual violence.

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