Financial Analyst II, Center for Composite Materials
Job no: 496704
Work type: Staff
Categories: Engineering, Full Time
PAY GRADE: 31E
CONTEXT OF THE JOB:
The Center for Composite Materials (CCM), a soft-funded research center within the College of Engineering, has annual research expenses of more than $14.9M that is derived entirely from external sources, including grants, cooperative agreements, and contracts. Federal projects range in size from single investigator to large multi-year programs ($5M/yr.) that involve financial managing of many university and industry subcontractors as well as large industrial sponsored contracts. The mission of the Center is to 1) conduct basic and applied research, 2) educate scientists and engineers, and 3) transition technology to industry.
Under the limited direction of the Business Administrator II, the Financial Analyst II (FA II) serves as the subject matter expert and advisor to the Principle Investigator’s (PI) within CCM on research administration, manages the pre-award and post-award administration for contracts and grants, and ensures compliance with federal, state and university policies and procedures with regards to research administration. The FA II independently resolves administrative and/or procedural problems in all research categories including matters of compliance and assists in completion of special financial management projects, to include report generation using a variety of data sources and techniques. The FA II actively participates in strategic planning and decision making as part of the CCM administrative leadership team.
- Manages pre- and post-award responsibilities for sponsored awards that include multiple projects and requires complex financial analysis and budgetary projections.
- Provide short and long-term projections of anticipated expenditures for large contracts and cooperative agreements, etc., for CCM Leadership decision making regarding personnel hires, equipment purchases and maintenance contracts ensuring compliance with sponsoring agencies' regulations and University policies.
- Provide in-depth guidance to PI in developing competitive proposals to secure independent funding for projects. Review the solicitation information and sponsor requirements to guide the process including observation of potentially difficult clauses.
- Recommend, advise, and prepare proposal information including develop detailed budget with PI’s, compose budget justification, provide travel estimates and other direct cost historical costs/quotes.
- Compile and review all proposal financial and administrative information ensuring compliance with sponsor systems, prior to submission to the University Research Office and appropriate funding agency.
- Interface with subrecipient and collaborator participants to ensure completion of subrecipient proposal inputs including budgets, effort commitments, statement of work and other sponsor and Research Office required documents.
- Act as liaison between Research Office and PI’s on all award set-up issues/questions e.g., recommendations on contract/agreement terms and conditions, Controlled Unclassified Information (CUI) DFAR clauses or publication restrictions.
- Review and make suggestions for award document for restrictions, reports and anything specific to the award. Analyze and evaluate awarded contracts and subcontracts and advise PI of sponsors' requirements during the life of award to maintain consistency with terms and conditions to reduce the chance of an audit finding.
- Review and approve all financial transactions (monthly effort, UDExchange, Concur etc.) for legitimacy, accuracy and allowability of charges in compliance with Uniform Guidance, sponsor terms and conditions, and University policies/guidelines.
- Analyze budgetary line items for material deviation and investigate/move transactions if needed and approved by PI.
- Provide relevant expenditure projections including commitments related to salary and purchase orders.
- Meet monthly with PI’s and provide financial reports, advise them on budgetary spending and provide detailed information on monthly transactions, ensure the timely submission of pending sponsor required interim, quarterly, and annual technical reports.
- In coordination with the Research Office, prepare financial spending/projections reports in accordance with sponsor financial reporting specifications.
- Review and approve monthly subcontract invoices ensuring the charges are in line with the subcontract budget/justification and the statement of work.
- In collaboration with the Research Office, prepare subcontracting plans as required and submit periodic subcontracting plan reports.
- Responsible for allocating salaries through the Labor Allocation Module for all CCM personnel (PI’s, research professionals, students) to reflect appropriate distributions according to planned budgets.
- Anticipate and proactively resolve complex issues as they relate to all financial personnel activity in CCM. Monitor all salary expenditures including professional researcher staff, post docs and graduate and undergraduate students.
- Anticipate spending, payroll obligations and analyze scenarios in frequently changing financial scenarios.
- Review, and track effort reporting via salary distributions and personnel worksheets, including sponsored, non-sponsored, and cost share for all faculty, professionals, and students. Review and ensure timely processing of Effort Certification.
- Review equipment expenditures and ensure that fabrication expenses are tracked, and that capitalization occurs.
- Provide expertise and leadership on administration of grants/contracts, and to resolve procedural problems in collaboration with the Research Office, educate PI’s/researchers on changes in sponsored research policies, and the importance of adherence for compliance as required.
- Perform quarterly Technology Control Plan audits to ensure funded personnel are reported accurately.
- Assist Business Administrator II in preparation of ad hoc financial analysis and reporting of all CCM revenue resources and CCM operational expenses to CCM Leadership.
- Provide guidance to the accountant overseeing the close-out process, ensuring compliant expenditures, completion of technical, annual and other sponsor-required reports; Ensure compliance with audit requests from the Research Office and University and external auditing organizations.
- Maintains knowledge of applicable laws, policies, procedures, etc. necessary to comply with Federal, State, and University regulations concerning grants and contracts. Experience with DOD contracting preferred.
- Perform other job-related duties as assigned.
- U.S. Citizen or permanent resident required due to pre- and post-award administration on export controlled programs.
- Bachelor's or Master’s degree in Accounting, Finance, or other related field with five years related experience, or equivalent combination of education and experience.
- Ability to work independently and effectively in a fast-paced environment, strong organizational skills, and attention to detail.
- Knowledge of federal and state financial regulations, standard accounting principles, methods, and applications.
- Knowledge of finance, accounting, budgeting, and cost control procedures.
- Experience in budget preparation and management of contracts and grants – pre- and post-award administration.
- Highly proficient and demonstrated ability to use advanced techniques in spreadsheet (Excel) and database management. Experience with PeopleSoft and various sponsor databases, query writing and report generations using a variety of data sources preferred.
- Demonstrated knowledge of 2 CFR 200 Uniform Guidance and other pertinent external regulations required with ability to interpret, adapt, and apply guidelines and procedures.
- Effective analytical and technical skills, including the ability to gather and analyze statistical data to generate ad-hoc reports that are meaningful and understandable to those not familiar with the data being reported.
- Ability to conduct detailed analysis of financial trends and prepare highly accurate projections for multiple budget categories.
- Effective oral and written communication skills.
- Ability to communicate effectively with a wide range of constituents on a variety of research management and financial topics.
- Ability to interact well with people of all ages and diverse backgrounds.
- Experience or demonstrated ability to provide training and mentoring to less experienced personnel.
- High Level of independent judgement, critical thinking and decision making is required.
Notice of Non-Discrimination, Equal Opportunity and Affirmative Action
The University of Delaware does not discriminate against any person on the basis of race, color, national origin, sex, gender identity or expression, sexual orientation, genetic information, marital status, disability, religion, age, veteran status or any other characteristic protected by applicable law in its employment, educational programs and activities, admissions policies, and scholarship and loan programs as required by Title IX of the Educational Amendments of 1972, the Americans with Disabilities Act of 1990, Section 504 of the Rehabilitation Act of 1973, Title VII of the Civil Rights Act of 1964, and other applicable statutes and University policies. The University of Delaware also prohibits unlawful harassment including sexual harassment and sexual violence.
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