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Program Coordinator, World Scholars

Apply now Job no: 499549
College / VP Area: Deputy Provost Acad Affairs
Work type: Staff
Location: Newark
Categories: International and Multicultural Programs, Full Time

Grade:  29E

Context of the Job:

The University of Delaware invites applications for the position of World Scholar Program Coordinator in the Center for Global Programs & Services.  Under the general direction of the CGPS Associate Director for Global Outreach & Partnerships, the Program Coordinator is responsible for the planning, implementation, support, and evaluation of World Scholars Program efforts.   The Program Coordinator administers education abroad programs for select first-semester freshmen and assists with all aspects – from recruitment through graduation – of this four-year internationally focused undergraduate experience.  The Program Coordinator recommends and enforces UD policies and procedures, follows University financial accounting practices, and manages post-program evaluations.  This is a temporary position with the opportunity to extend up to three years based on the availability of funds and satisfactory performance.

 

Review of application will begin the week of December 12, 2022.

 MAJOR RESPONSIBILITIES:

  • Manages all aspects of a single education abroad program for first semester freshmen and supports aspects of multiple World Scholar education abroad programs, including web-page updates, coordination of visa applications, communication with students and families, program budget planning and monitoring of expenses, distribution of post-program student evaluations, and spring transition activities.
  • Manages course scheduling, registration, and grading for students in the University's Student Records system
  • Collects, and reviews invoices; monitors student billing with SFS; assists with post-program financial reconciliation
  • Accompanies group of first-semester freshmen to and from their World Scholar program site, remains on site for the start of the semester, and returns at semester’s end. On-site responsibilities include individual meetings with each student, facilitation of changes to academic schedules, administrative coordination with partner institutions, regular communication with UD, students and parents, and assistance with planned activities.
  • Liaises with institutional partners who serve as World Scholar sites.
  • Works with staff of Residence Life & Housing to facilitate intercultural activities of the International House (iHouse) Living & Learning Community; assists with selection, training, and assignments of the Delaware Diplomat-in-Residence and International Ambassador-in-Residence; and attends regular iHouse meetings.
  • Collaborates with various campus partners and the Associate Director to plan summer orientation for World Scholars and families; maintains regular communication with students, parents, and partner institutions in preparation for fall departure.
  • Represents the World Scholars Program at recruitment and yield events.
  • Advises students, in collaboration with CGPS staff and academic advisors, on a second, required education abroad experience and additional global engagement opportunities.
  • Responds to and resolves student/parents/faculty concerns and emergencies, as needed.
  • Assists the Associate Director with various projects, as needed.
  • Performs other job-related duties as needed.

 

QUALIFICATIONS:

  • Bachelor’s degree, Master’s preferred, and three years related experience, or equivalent combination of education and experience.
  • Familiarity with current international education practices.
  • Skills in budget preparation, financial practices, and the ability to develop financial plans. 
  • Ability to plan, market and evaluate programs. 
  • Knowledge and understanding of academic policies and procedures, course requirements and prerequisites, and University general education requirements. 
  • Ability to retain and disseminate a varied body of information and employ independent decision-making skills. 
  • Skill in organizing resources and establishing priorities.
  • Study abroad or international living experience preferred.
  • Program planning and management experience preferred.
  • Ability to interact and communicate effectively with a wide range of constituencies in a diverse community.
  • Ability to work evenings and weekends, as needed.
  • Valid passport and ability to travel internationally required.
  • Demonstrates an understanding and consideration of the differing needs and concerns of individuals with varying identities, cultures, and backgrounds.
  • Committed to fostering a workplace culture of belonging, where diversity is celebrated, and equity is a core value.

 

Notice of Non-Discrimination, Equal Opportunity and Affirmative Action
The University of Delaware does not discriminate against any person on the basis of race, color, national origin, sex, gender identity or expression, sexual orientation, genetic information, marital status, disability, religion, age, veteran status or any other characteristic protected by applicable law in its employment, educational programs and activities, admissions policies, and scholarship and loan programs as required by Title IX of the Educational Amendments of 1972, the Americans with Disabilities Act of 1990, Section 504 of the Rehabilitation Act of 1973, Title VII of the Civil Rights Act of 1964, and other applicable statutes and University policies. The University of Delaware also prohibits unlawful harassment including sexual harassment and sexual violence.

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