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Administrative Assistant III, Chemical & Biomolecular Engineering

Apply now Job no: 499340
College / VP Area: College of Engineering
Work type: Staff
Location: Newark
Categories: Administrative Support, Full Time

Pay Grade: 27N


Context of the Job:
Under limited supervision, the Administrative Assistant III provides multifaceted administrative support for Research Centers within the department of Chemical & Biomolecular Engineering, including: the Center for Biomanufacturing Science & Technology (CBST), its Director and affiliated faculty members; Biomolecular Interaction Technologies Center (BITC) and its Director and affiliated faculty members; and the Center for Neutron Science (CNS) and its Director and affiliated faculty members, and Center for Biomedical Research Excellence (COBRE) and its Director and affiliated faculty members.

Major Responsibilities:

  • Performs complex administrative duties accurately and in a timely manner.
  • Provides administrative support for the department’s research centers including its directors and affiliated faculty members whose research is conducted through the centers.
  • Coordinates Fall and Spring Seminar Series including room and equipment reservations, advertisement, catering, transportation, hotel accommodations, coordination of the visitor’s schedule, and reimbursement of expenses.
  • Works with the department’s communications specialist on ensuring accuracy of information on websites for CBST, BITC, CNS and COBRE.
  • Coordinates the annual COBRE Symposium, various Center Research Reviews, CBST Symposiums, and other special events as assigned.
  • Monitors center purpose codes and maintains monthly statements to ensure compliance with established budget.
  • Manages the day-to-day administration of CBST, BITC, CNS and COBRE, including complex financial management; works with the sponsored programs coordinator as proposals are awarded and works with University Finance to set up new purpose codes; creates and tracks invoices to industrial sponsors and follows up to confirm receipt of payments; manages monthly statements of all CBST, BITC, CNS and COBRE purpose codes; creates cost transfers to move funds between center projects; tracks and reports on administrative expenses to Center Directors and the department Business Administrator.
  • Provides back-up support for the department’s reception office and the Administrative Assistant to the Chair’s office when needed.
  • Performs other related job-related duties as assigned.


Qualifications:

  • High school diploma or GED, Associate’s degree preferred, and three to five years of job-related experience, or equivalent combination of education and experience.
  • Extensive knowledge of office practices and procedures.
  • Ability to handle multiple assignments concurrently.
  • Knowledge of the principles and practices of office management.
  • Ability to analyze and interpret data and make independent decisions.
  • Excellent verbal and written communication skills.
  • High degree of proactive organizational skills.
  • Ability to prioritize critical tasks are necessary.
  • Advanced Working knowledge of Office (Word, Excel, PowerPoint, etc.), Google, Outlook, Teams.
  • Event planning experience is preferred.
  • Ability to interact well with people of all ages and diverse backgrounds.
  • Ability to handle sensitive material and information confidentially.
  • Ability to work as a team player and provide support during events and/or activities when necessary.
  • Demonstrates an understanding and consideration of the differing needs and concerns of individuals with varying identities, cultures and backgrounds.
  • Committed to fostering a workplace culture of belonging, where diversity is celebrated and equity is a core value.

Notice of Non-Discrimination, Equal Opportunity and Affirmative Action
The University of Delaware does not discriminate against any person on the basis of race, color, national origin, sex, gender identity or expression, sexual orientation, genetic information, marital status, disability, religion, age, veteran status or any other characteristic protected by applicable law in its employment, educational programs and activities, admissions policies, and scholarship and loan programs as required by Title IX of the Educational Amendments of 1972, the Americans with Disabilities Act of 1990, Section 504 of the Rehabilitation Act of 1973, Title VII of the Civil Rights Act of 1964, and other applicable statutes and University policies. The University of Delaware also prohibits unlawful harassment including sexual harassment and sexual violence.

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