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Accountant, Cost & Capital Asset- VP Finance & Deputy Treasurer's Office

Apply now Job no: 499179
College / VP Area: VP Finance & Deputy Treasurer
Work type: Staff
Location: Newark/Hybrid, Remote
Categories: Financial Services and Procurement, Executive, Dean, Provost, VP, Full Time

PAY GRADE: 30E

CONTEXT OF THE JOB:

Within University Finance, the Controller’s Office oversees University-wide financial accounting and reporting and performs related financial duties. The department maintains the official accounting records and related systems of internal control in accordance with Generally Accepted Accounting Principles (GAAP) and standards set by the Financial Accounting Standards Board (FASB), University policy and procedures, and the requirements of federal and State governmental agencies and external funding sources. The department is also responsible for maintaining the accurate and timely recording of financial transactions and provides accounting and finance-related guidance to other University departments as needed.

The Accountant, Cost & Capital Asset Accounting demonstrates initiative, extensive use of professional judgment, and attention to detail. Under the general direction of the Manager, the Accountant is responsible for completing the University’s processes around the capitalization, depreciation, and tracking of capital equipment and facilities costs as well as space management and functionalization. This position also supports the Manager with responsibilities related to the indirect cost and fringe benefit rate proposals, service centers, and other areas of responsibility within the Cost & Capital Asset Accounting area.

MAJOR RESPONSIBILITIES:

Asset Capitalization and Depreciation
• Record and maintain accurate data on the capitalization of the University’s property, plant and equipment, and related depreciation records such as proper valuation and compliance with standards and policies.
• Approve all capital equipment purchases made in UD Exchange to ensure that purchases meet the capitalization criteria under University policy.
• Approve and monitor Equipment Activity Webforms. Ensure the forms, especially the Tagging Webform, are functioning as intended and update the subsystem and general ledger when applicable.
• Administer the equipment survey process to ensure accurate locations are maintained in the subsystem.
• Establish new buildings and capital renovations in the subsystem to capture capital project costs.
• Complete monthly reconciliation processes and required monthly journal entries to record all asset additions, disposals, related depreciation, and other entries in the General Ledger for both capital equipment and facilities projects.

Financial Reporting
• Prepare assigned Plant Fund audit workpapers, schedules, and other reports to support the University’s financial statements, 990, 990-T, and external surveys.
• Perform various analyses on interim financial data to understand and document changes in key financial statement line items related to capital assets such as Property, Plant & Equipment on the Balance Sheet, and Depreciation Expense and Loss on Disposals on the Statement of Activities.
• Utilize reporting tools and information systems to report on fiscal year activity while continuously identifying opportunities to increase efficiency and streamline reporting processes.

Space Functionalization
• Actively manage the Space Allocation Module (SAM).
• Serve as the point of contact regarding the acquisition of new space.
• Conduct periodic space surveys of functionalization, verify the reported use of space, and assure that reported changes are accurately reflected in the system.
• Assist with the development of a web-based tool that interfaces with SAM for purposes of reporting changes to space, conducting space surveys, and analyzing space usage.
• Participate in training the campus on the proper coding of space survey data.

Systems
• Ensure that the PeopleSoft subsystems for equipment, facilities renovations, depreciation, and SAM are functioning as intended.
• Utilize the CRIS software (Maximus) for assigned responsibilities related to the F&A calculation.
• Create control queries and/or reports to monitor system effectiveness.
• Maintain system documentation for backup and cross-training purposes.

Teamwork and collaboration
• Complete special assignments and projects, and perform other miscellaneous job-related duties as assigned.

QUALIFICATIONS:

• Bachelor's degree and three years job-related experience, or equivalent combination of education and experience required.
• Degree in Accounting preferred.
• Experience working in a higher education and/or not-for-profit accounting preferred.
• Ability to summarize and present information using Microsoft products.
• Intermediate to advanced proficiency in Microsoft Excel required.
• Effective analytical, evaluative, and objective critical thinking skills a must.
• Working knowledge of OMB Federal cost principles and Federal cost accounting standards preferred.
• Experience with major financial systems, including advanced query and report development. Knowledge of PeopleSoft enterprise software is preferred.
• Ability to multi-task, shift gears quickly, and work independently and collaboratively. Ability to meet deadlines while paying attention to details.
• Excellent interpersonal skills, including comfort level interacting with other campus departments.
• Ability to interact effectively and professionally with others.
• Team orientation and ability to thrive in a fast-paced environment.
• Strong organizational skills and the ability to prioritize workload.
• A curious, collaborative team player, disciplined with a strong desire for continuously making improvements.
• Demonstrates an understanding and consideration of the differing needs and concerns of individuals with varying identities, cultures, and backgrounds.
• Committed to fostering a workplace culture of belonging, where diversity is celebrated, and equity is a core value.

Notice of Non-Discrimination, Equal Opportunity and Affirmative Action
The University of Delaware does not discriminate against any person on the basis of race, color, national origin, sex, gender identity or expression, sexual orientation, genetic information, marital status, disability, religion, age, veteran status or any other characteristic protected by applicable law in its employment, educational programs and activities, admissions policies, and scholarship and loan programs as required by Title IX of the Educational Amendments of 1972, the Americans with Disabilities Act of 1990, Section 504 of the Rehabilitation Act of 1973, Title VII of the Civil Rights Act of 1964, and other applicable statutes and University policies. The University of Delaware also prohibits unlawful harassment including sexual harassment and sexual violence.

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