The University of Delaware has determined that it is a covered federal contractor as defined by Executive Order 14042 and, accordingly, requires all of its employees to provide documented proof of vaccination against COVID-19, with exemptions for disability or religious reasons, by January 18, 2022 or as of the employee’s effective date of hire.

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Foreign National Coordinator, Office of Human Resources

Apply now Job no: 497133
Work type: Staff
Location: Newark
Categories: Human Resources, Full Time

PAY GRADE: 29E

CONTEXT OF THE JOB:

Under the general Direction of the Payroll & Systems Administrator, the Foreign National Coordinator administers accounting policies based on federal and state employment tax regulations and develops, implements, and performs procedures to ensure compliance including internal controls, management reports and other tools. Resolves complex problems and answers questions about federal and state employment tax regulations. Makes formal and informal presentations to administrators, faculty, staff, and students. Provides excellent customer service and training to departmental human resources liaisons, administrators, and employees. Actively participates with colleagues in various departments to ensure University compliance with federal laws surrounding immigration, payment, and grant processing and to help customers resolve problems and improve processes to meet or exceed customer expectations.

MAJOR RESPONSIBILITIES:

  • Responsible for maintaining an ongoing examination of all University of Delaware's foreign employees using Internal Revenue Service (IRS) guidelines and regulations.
  • Work directly with Non-Resident Aliens (NRAs) or Resident Aliens (RAs) claiming exemption from income taxes and who are in the U.S. performing duties as described by tax treaties between their country of residence and the U.S. (form 8233 and/ or W-9).
  • Meet with each foreign employee as part of new employee orientation to ensure that residency data is correct to determine eligibility of treaty benefits.
  • Sign I-9 Form for Foreign employees, verify all foreign documents prior to signing the I-9 (visa, passport, I-94, I-20, DS-2019, EAD cards, and or Green Cards).
  • Responsible for maintaining the visa-related data in Windstar and PeopleSoft.
  • Audit all NRA's, RAs, and Permanent Residents (PRs) W-4 forms.
  • Determine employee's status to determine tax ability for all types of federal, state, and local taxes.
  • Prepare, audit, and generate 1042S tax documents to eligible foreign employees who receive payments from Procurement, Financial Aid, and or Payroll.
  • Maintain effective working relationship with departmental administrators and individuals to resolve tax issues, by advising departments and employees on withholding rules for non-resident aliens and providing instruction and guidance to visiting students and scholars.
  • Establish, implement, and maintain processes for payments to non-resident aliens made through the Payroll system.
  • Manage and coordinate all non-resident alien payroll issues.
  • Review research and implement all federal policy changes effecting NRAs employment and taxation.
  • Interpret and advise upper management on complicated federal income laws, tax treaties, labor and immigration laws and regulations.
  • Review and verify employment eligibility on all U.S. Citizenship Immigration Services (USCIS) documents to ensure that the University complies with Federal employment laws, provide instructions to NRAs on how to complete forms properly.
  • Determine whether a foreign individual is a NRA or RA for tax purposes which includes Federal income tax withholding, Social Security and Medicare taxes.
  • Determine NRAs eligibility for tax treaty benefits and appropriate tax withholding, transmit necessary forms to the IRS.
  • Oversee tax treaty limits and residency status, refund inappropriate tax deductions to NRAs
  • Work closely with OISS, Procurement, and Windstar throughout the year to ensure proper recording of all international employees.
  • Performs payroll distribution duties after each pay cycle, which in turn, initiates the payroll journal through the financial system and the LAM distribution for departmental purposes
  • Create payroll purpose codes, Chatfield/combo codes, as needed to process off cycle checks
  • Responsible for creating and monitoring the garnishment file for Procurement
  • Monitor foreign employees with temporary SSN, notify foreign employees via generated letters informing their employment authorization date will expire.
  • Assist with verifying totals, processing, and distribution of W-2's.

QUALIFICATIONS: 

  • Bachelor's degree in Accounting, Human Resources Management, Business or other job-related discipline and two years experience.
  • Requires effective interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community.
  • Skill in the use of personal computers and related software applications.
  • Knowledge of federal regulations surrounding foreign national hiring, taxation and treaties is required. 
  • Knowledge and understanding of all facets of payroll principles, methods, systems, and procedures as applied to public institutions.
  • Knowledge of hiring procedures.
  • Knowledge of financial/business analysis techniques.
  • Ability to supervise and train employees, to include organizing, prioritizing, and scheduling work assignments.
  • Knowledge of all relevant payroll, employment, and income tax laws, regulations, and operating guidelines.
  • Ability to make procedural decisions and judgments involving sensitive and confidential issues under stressful conditions. 
  • Ability to utilize and manage automated payroll and/or human resources information systems.
  • Ability to develop and maintain recordkeeping systems and procedures. Ability to identify, analyze, and resolve complex, multifaceted payroll problems and developmental issues. 
  • Skill in organizing resources and establishing priorities. Ability to process computer data and to format and generate reports.

Notice of Non-Discrimination, Equal Opportunity and Affirmative Action
The University of Delaware does not discriminate against any person on the basis of race, color, national origin, sex, gender identity or expression, sexual orientation, genetic information, marital status, disability, religion, age, veteran status or any other characteristic protected by applicable law in its employment, educational programs and activities, admissions policies, and scholarship and loan programs as required by Title IX of the Educational Amendments of 1972, the Americans with Disabilities Act of 1990, Section 504 of the Rehabilitation Act of 1973, Title VII of the Civil Rights Act of 1964, and other applicable statutes and University policies. The University of Delaware also prohibits unlawful harassment including sexual harassment and sexual violence.

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