Assistant Director for Finance and Operations-Disaster Research Center
Job no: 496991
Work type: Staff
Categories: Financial Services and Procurement, Research & Laboratory, Full Time
PAY GRADE: 31E
CONTEXT OF JOB: The Disaster Research Center (DRC) at the University of Delaware seeks applicants for an Assistant Director of Finance and Operations. Under the limited supervision of Center Directors, the Assistant Director of Finance and Operations works independently to manage the day-to-day operations of DRC while supervising exempt and nonexempt employees. The Asst. Director prepares all documentation for grant proposals to major funding agencies such as the National Science Foundation; interacts closely with project partners internally and externally, exercising a high degree of autonomy, diplomacy, and professional judgment throughout the life cycle of awards; administers and manages financial accounts (totaling approximately $2.0M); and provides monthly grant and financial reports to Directors and PIs. The Assistant Director serves as Human Resources liaison providing support services to faculty, graduate students, undergraduates, and staff (25-30).
- Identify funding possibilities and collaborative opportunities relevant to areas of specialists and expertise specific to faculty research interests.
- Financial responsibility to monitor, manage, and report on all budgets, including operations, supplemental, discretionary, endowment, gifts, and active grants totaling approximately $2.0M. Provides financial analysis and interprets data to provide financial reports.
- Responsible for pre-award proposal submission through post-award management, and closeout. Submission of all grant proposals, including complex multi-institutional proposals, uploading required documents for the University and sponsor. Read and understand the terms of the request for proposals. Work closely with PI(s) to develop proposals, prepare budgets and budget justifications, revise/edit and submit standard forms (e.g., current and pending, data management, facilities, etc.) required for sponsor. Work closely with the Research Office contracts and grants specialist to ensure accurate and complete proposal are submitted.
- Accountable for complex post-award administration and closeout of awarded grants across multiple departments on campus, academic institutions, and sub-awardees. Verification of effort and expenses to ensure compliance with University and Uniform Guidance policies, in addition to sponsor guidelines and budget justification. Accountable for expenses through internal and external audits on grants and purchasing card charges.
- Manage daily operations of the center, including areas of (a) human resources, e.g., complete recruiting and hiring process for staff and miscellaneous wage, act as HR liaison, disseminate HR information; (b) purchasing credit card manager for all DRC staff and students (20+), (c) visiting research coordinator and complete J1 Visa requests; (d) approve and initiate facilities requests and major purchases for equipment and/or furniture, and (e) provide staff support services including but not limited to domestic and foreign travel arrangements, as well as event and focus group planning.
- Formulate and revise policies regarding DRC purchases, travel, reimbursement process, and undergraduate hiring. Train and disseminate information on new/revised UD and DRC policies to staff and students.
- Supervise two existing, permanent staff positions.
- Provide administrative supervision and support for UD graduate students (~13) on contact with DRC, complete hiring forms, prepare yearly offer letters, contracts, and funding forms. Assist graduate students applying for grants and travel funds.
- Master’s degree in business administration, public administration, or related field with 4 years of experience; or bachelor’s degree with suitable experience considered.
- Advanced knowledge of grant funding processes, policies and procedures including applicable federal, state, and UD regulations.
- Advanced knowledge of budgeting, fiscal management and research administration.
- Strong project management, leadership, and coordination skills. Excellent organization and attention to detail; ability to work independently, manage multiple demands and establish priorities.
- Skilled at interpersonal communication with diverse backgrounds, cross-cultural communication, and commitment to fostering an inclusive educational environment and workplace.
- Excellent oral and written communication skills.
- Demonstrates an understanding and consideration of the differing needs and concerns of individuals with varying identities, cultures and backgrounds.
- Committed to fostering a workplace culture of belonging, where diversity is celebrated and equity is a core value.
Notice of Non-Discrimination, Equal Opportunity and Affirmative Action
The University of Delaware does not discriminate against any person on the basis of race, color, national origin, sex, gender identity or expression, sexual orientation, genetic information, marital status, disability, religion, age, veteran status or any other characteristic protected by applicable law in its employment, educational programs and activities, admissions policies, and scholarship and loan programs as required by Title IX of the Educational Amendments of 1972, the Americans with Disabilities Act of 1990, Section 504 of the Rehabilitation Act of 1973, Title VII of the Civil Rights Act of 1964, and other applicable statutes and University policies. The University of Delaware also prohibits unlawful harassment including sexual harassment and sexual violence.
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