Program Manager (Contracts and Grants), Delaware Energy Institute (DEI)
Job no: 496439
Work type: Staff
Categories: Grants & Contracts, Full Time, Program/Project Management
PAY GRADE: 30E
CONTEXT OF THE JOB:
Under the general direction of the Deputy Director, the Program Manager will manage a portfolio of grant awards and contracts, as well as technical projects to be selected through a competitive project call process and funded via the Delaware Energy Institute. The Delaware Energy Institute is an interdisciplinary research institute fostering collaboration in new and emerging energy technologies.
Under the general direction of the Deputy Director, the Program Manager has responsibility for managing the administrative and financial affairs of an expanding portfolio of contracts, grants and multi-year, multi-institutional projects within the Delaware Energy Institute at the University of Delaware. In addition, the Program Manager serves as a resource to the DEI Leadership Team and Affiliated Faculty and point-of-contact for all partner institutions and industry sponsors on financial and administrative matters related to the various programs.
The Program Manager works independently, effectively solves problems and makes appropriate decisions. Responsibilities include serving as a liaison for all matters pertaining to contracts and grants. Requirements of the position include assuring accurate and timely grant submissions, verifying accuracy of budgets, ensuring compliance with policies and procedures, and facilitating timely closeouts.
• Develop complex financial reports for forecasting, trending, and results analysis.
• Designs and prepares financial reports, executes cost transfers, and completes project closeouts. Analyzes and evaluates contract and grant budgets for correct calculation of expenditure categories such as salaries, percent of effort, fringe benefits, cost share, F&A, materials, and equipment. Provides follow-up information; independently resolves problems and addresses issues. Verifies the accuracy of financial records as they pertain to receipts, expenditures, and related transactions to maintain effective stewardship of sponsors' funds.
• Provide financial oversight for large program projects.
• Provide assistance to the Deputy Director or Business Administrator on special projects or tasks, e.g. development of the annual and five-year budgeting, F&A recovery review, account clean up, account inactivation, etc.
• Collect and analyze sub awardee expenditure and cost share reports from a diverse group of academia and industry to ensure overall expenditures are compliant with federal regulations and cost share commitments are being documented and verified in accordance with the requirements and the timeline set forth in the grant awards and contracts.
• Monitor third-party cost share commitments to ensure allowability with federal regulations.
• Independently monitor subaward budgets and cost share commitments for a portfolio of projects and a diverse set of sub awardees.
• Review and approve monthly invoices and cost share reports from Technical Project teams to ensure consistency, compliance, and allowability of expenditures based on federal rules and regulations. This includes verification of Facilities and Administrative costs and fringe benefits.
• Collect and analyze sub awardee expenditure and cost share data to prepare monthly reports for Leadership Team and Governing Committee.
• Perform financial analysis of Technical Project expenditures for DEI Leadership Team.
• Oversee subaward close-out process and ensure that all required documentation is collected, verified, and approved from Technical Project teams.
• Prepare annual and mid-term reports, quarterly invoices, and statistical data for Federal Funding Agencies, Advisory Board members, Principal Investigators, and Project Leadership Teams.
Technical Project Management:
• Provide on-going guidance, facilitation, and expertise to faculty in their grant pursuit efforts by providing analysis of all grant and contract applications. This duty requires a comprehensive review of, corrections to, and/or enhancement of the grant/contract application with a focus on compliance with University and agency regulations.
• Provide monthly reports to principal investigators on financial status of their grants and contracts.
• Oversee timely closeout of grants and contracts.
• Independently review, approve, and formalize re-budgeting and no-cost extension requests for subaward agreements.
• Provide review and approval of all budget appropriation documents.
• Identify budget issues, provide alternative solutions, and resolve problems.
• Communicate over-expenditure to faculty and administrative staff and resolves funding shortfalls.
• Provide follow up information, resolve problems, and address issues for all parties on a frequent and continuous basis during the life of subawards.
• Identify and implement new policies and procedures to improve budget process.
• Perform other job-related duties as assigned.
• Bachelor's degree in a related field and at least four years job-related experience, or equivalent combination of education and experience.
• General knowledge and familiarity with 2 CFR 200 regulating federal allowable and allocable cost and administrative procedures strongly preferred.
• Certified Research Administrators credential preferred.
• Effective oral and written communication skills.
• Financial and budget planning experience required.
• Prior experience in grant or contract management.
• Ability to use advanced techniques in spreadsheet and database management (Excel/Access); financial management systems and relational databases; knowledge of People Soft Grants processing systems preferred.
• Ability to write queries and generate reports using a variety of data sources.
• Ability to analyze budgetary expenditures for compliance with approved policies and procedures.
• Ability to work independently and handle multiple tasks.
• Strong organizational and attention to detail skills.
• Ability to interact well with people of all ages and diverse backgrounds.
• Ability to interpret, adapt and apply guidelines and procedures.
• Ability to gather and analyze statistical data and generate ad-hoc reports that are meaningful and understandable to those not familiar with the data being reported.
• Ability to communicate effectively with a wide range of constituents on a variety of research management topics.
• Ability to resolve complex problems/issues and to make administrative/procedural decisions and judgments.
• Skills for quantifying and illustrating complex reports, comparisons, impacts, and/or projections.
• Ability to provide a service-oriented approach to sponsored projects management.
• Project management skills.
Notice of Non-Discrimination, Equal Opportunity and Affirmative Action
The University of Delaware does not discriminate against any person on the basis of race, color, national origin, sex, gender identity or expression, sexual orientation, genetic information, marital status, disability, religion, age, veteran status or any other characteristic protected by applicable law in its employment, educational programs and activities, admissions policies, and scholarship and loan programs as required by Title IX of the Educational Amendments of 1972, the Americans with Disabilities Act of 1990, Section 504 of the Rehabilitation Act of 1973, Title VII of the Civil Rights Act of 1964, and other applicable statutes and University policies. The University of Delaware also prohibits unlawful harassment including sexual harassment and sexual violence.
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