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Senior Grants Analyst, Department of Chemistry and Biochemistry

Apply now Job no: 494890
Work type: Staff
Location: Newark
Categories: Grants & Contracts, Full Time

Pay Grade: 29E

Context of the Job:

The Department of Chemistry and Biochemistry at the University of Delaware is a nationally ranked research-intensive program.  The Department’s research enterprise has current budgeted awards totaling approximately $30MM, with annual expenditures of $9MM in support of 36 faculty, 190 graduate students and postdoctoral fellows.

Under general direction of the Business Administrator II, this position is responsible for sponsored research contracts and grants administration for the Department faculty.  We are seeking to fill two Sr. Sponsored Program Coordinator positions – one with primary responsibility for all aspects of the pre-award administration for sponsored research contracts and grants submissions for the Department, and one with primary responsibility for post-award activities to include preparation of financial reports, expenditure review, and compliance oversight and project closeout.  Both positions will provide back-up support for the other position on an as needed basis.  These positions interface with all UD departments and services, federal agencies, external industrial contacts, faculty, students and staff.


  • Function as Department liaison for internal and external contacts regarding unit activities, accounts, personnel, etc., affecting contract and grant administration.
  • Oversee pre-award administration:
    • Handle 100% of Department’s proposal submissions.
    • Independently provide in-depth support to include close communication with Principal Investigator (PI), review of solicitation information, sponsor requirements, matching fund requirements, budget justification, effort commitments, and interface with subcontract participants.
    • Use proposal submission software, including PeopleSoft, CAYUSE,, Fastlane, etc.  Verify accuracy prior to submission to UD Research Office prior to deadline.
    • Forecast financial needs based on current and pending funds.  Provide monthly status reports to the Chair.
    • Provide expertise and leadership on grants/contracts processing to resolve procedural issues.
    • Secure travel planning/funding information from all Department faculty, students and researchers traveling for University business purposes and research conferences prior to travel for preapproval on funding sources.
  • Oversee post-award administration:
    • Interpret sponsor requirements and ensure compliance with sponsor and University policies.  Develop systems to improve timely fiscal control and processing.
    • Advise faculty on fiscal management and sponsor requirements, including forecasting expected financial needs based on current and pending funds.  Interface with UD Research Office, federal and industrial sponsors.
    • Review monthly accounting statements to assure expenditures are allocated to proper grants/accounts and against the correct budget categories.  Approve expenditures and reallocate expenses to proper accounts as needed ensuring compliance with College, University, federal and sponsor policies and procedures.
    • Utilize the University’s financial and contract and grants management systems to ensure accurate and timely reporting and management of awards.
    • Design and prepare financial reports, execute cost transfers, and complete project closeouts.  Analyze and evaluate contract and grant budgets for correct calculation of expenditure categories such as salaries, percent of effort, fringe benefits, tuition allocations, F&A, materials and equipment.  Provide follow-up information; independently resolve problems and address issues.  Verify the accuracy of financial records as they pertain to receipts, expenditures, and related transactions to maintain effective stewardship of sponsors’ funds.
    • Update the Labor Allocation Module (LAM) system allocations for all faculty members to ensure timely distribution of effort for academic workload and specific program sponsored research commitments.  Verify accuracy and work with faculty, Department effort certification administrator and UD Research Office to reconcile changes to the funding distribution on effort reports.
  • Perform miscellaneous job-related duties and projects as assigned.


  • Bachelor’s degree in Business Administration, Accounting, Finance or a related field with three years job-related experience, or equivalent combination of education and/or experience.
  • Familiarity with all stages of grant processing from the request for proposal through closeout.
  • Knowledge of cost analysis techniques.
  • Ability to analyze budgetary expenditures for compliance with approved budgets.
  • Ability to communicate effectively with a wide range of constituents on a variety of financial management topics.
  • Ability to work independently.
  • Strong organizational skills and attention to detail.
  • Ability to handle multiple tasks simultaneously.
  • Ability to interact well with people of all ages and diverse backgrounds.
  • Ability to interpret, adapt, and apply guidelines and procedures.
  • Ability to retrieve, organize, and analyze data and generate ad-hoc reports that are meaningful and understandable to those not familiar with the data being reported.
  • Ability to develop, plan, and implement short- and long-range goals and to adjust in a deadline-driven environment.
  • Ability to use advanced techniques in spreadsheet and database management (Excel/Access), financial management systems and relational databases.
  • General familiarity with 2 CFR 200 Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards is preferred.

Equal Employment Opportunity

The University of Delaware is an Equal Opportunity Employer which encourages applications from minority group members, women, individuals with a disability and veterans.  The University’s Notice of Non-Discrimination can be found at  Employment offers will be conditioned upon successful completion of a criminal background check.  A conviction will not necessarily exclude you from employment.

Applications close:

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