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Senior Project Manager, Planning & Project Delivery

Apply now Job no: 494615
Work type: Staff
Location: Newark
Categories: Facilities Management, Program/Project Management, Full Time

Pay Grade: 32E

Context of the Job:

Project Planning & Delivery (PPD) is responsible for all planning, architectural and engineering design and construction of major and minor renovations and capital projects. In pursuit of these activities, the Department interfaces with the University community, outside consultants, contractors, and regulatory agencies.

Under the limited direction of the Director, the Senior Project Manager prepares or oversees preparation and reviews integrated facilities plans, construction bid documents, and specifications for capital projects, applying professional knowledge of design and construction procedures, zoning and building codes, and building materials. 

Major Responsibilities:

  • Independently coordinate the planning, designing, and procurement processes for multiple complex, major and minor construction projects, some of which may be high-value capital projects.  Oversees and provides leadership in the preparation of project plans, construction bid documents, and specifications.
  • Coordinate projects from pre-design, through design, bid, construction and post construction phases to meet objectives of scope, schedule and cost.
  • Act as the project liaison and University representative among both internal and external entities, such as the intended user, University departments, University administration, consultants, contractors, and regulatory agencies.
  • Establish and/or oversee the establishment, update, and balancing of multiple project budgets and schedules, review and oversee expenditures, coordinate contract administration, and approve project-related invoices within budget.
  • Serves as primary project liaison between client groups, architects, and various institutional service units on projects of high complexity and scope.
  • Engage and oversee the work of external design and planning consultants for specified projects; ensure that designs are consistent with contract specifications and all relevant regulations and standards.
  • Develop and prepare complex, integrated contract drafts, requests for proposal, project approvals, and other related documents for review.
  • Manage or oversee the management of multiple project administrative support activities, to include development and maintenance of job files, preparation of all required correspondence, and coordination of meetings; monitors project progress, expenditures, and requirements.
  • Oversee and facilitate the planning and design coordination of building interiors, to include furniture, fixtures, and equipment selection.
  • Plan or oversee the planning and coordination of occupancy issues, such as moving logistics, signage, telephones, and/or other related matters.
  • Manage the project closeout process. Oversee the completion of all punch list items quickly as required by the contract. Prepare responses and recommend solutions to any disputes or claims that arise during the project. Prepare evaluations of contractors and consultants according to department requirements. Work with Facilities Management to turn over the buildings and initiate systems training for Facilities Management personnel.
  • Prepare reports for administration and project evaluations and feedback for the department data base.
  • Perform miscellaneous job-related duties as assigned.


  • Bachelor’s degree in a job-related discipline and four years related experience, or equivalent combination of education and/or experience.
  • Possession of one of the following certifications:  Project Management Professional (PMP), Professional Engineer license, or Professional Architectural license.
  • Requires demonstrated knowledge of construction and contact documents, cost estimates, schedules, and building code interpretation.  
  • Effective negotiation, interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community. 
  • Knowledge of building design, construction, and maintenance. 
  • Ability to communicate effectively, both orally and in writing. 
  • Knowledge of budget management and fiscal control principles and procedures. 
  • Effective analytical, problem solving, and critical thinking skills gained within a complex, demanding work environment. 
  • Demonstrated ability to successfully manage large capital projects. 
  • Skill in the use of personal computers and related software applications. 
  • Skill in organizing resources and establishing priorities. 
  • Knowledge of Federal, State, and local building codes, ordinances, and regulations. 
    Ability to make independent administrative decisions and judgments. 
  • Advanced project planning, management, and leadership skills. 
  • Knowledge of design and construction contracting processes and procedures. 
  • Ability to select, evaluate, coordinate, and quality-control the activities of professional consultants. 
  • Skill in the use of computer aided design, project management, scheduling, and budgeting software (Microsoft Office Suite, Microsoft Project, PeopleSoft and AutoCAD preferred).  Knowledge of University policies and procedures is desirable.

Special requirement:

Must have valid driver’s license and regular access to private, reliable means of transportation in order to maneuver throughout the Newark campus and other University locations when operationally necessary.




Applications close: Eastern Standard Time

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