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Apply now Job no: 494573
Work type: Staff
Location: Newark
Categories: Financial Services and Procurement, Full Time

Pay Grade:   29E

Context of the Job:

Deadline:  December 8, 2019

Under the general direction of the Director, the Accountant is responsible for accounting and other administrative financial aspects of operations for the study abroad programs. The study abroad programs continue to grow. Currently, there are approximately 80 programs annually which generate revenues and require expenditures of more than $8.6M.

To protect University assets, satisfy obligations, and facilitate the study abroad experience, the Accountant must interact effectively with faculty, students, vendors, third party providers, department and other University personnel. Procedures must be in place that ensure that the financial activity is authorized, recorded and reported in accordance with University requirements and needs as well as generally accepted accounting principles. At the same time, the planning, administration, and coordination of the daily financial activities necessary for the success of each study abroad program, including budgeting, purchasing, training,  and scholarship activity must be undertaken and communicated as necessary. Much autonomy is given to this position to ensure programs operate efficiently without compromising financial integrity.

Major Responsibilities:

  • Handles all financial aspects, including receipts, requisitions, vendor payments, disbursements, inquiries, cash advances, settlements, student scholarships, and credit card activity, for each study abroad program.
  • Recommends and maintains foreign exchange rates for study abroad budgeting.
  • Recommends policies and procedures to safeguard University assets.
  • Develops account analyses/budgets/special studies on study abroad and other related IGS accounts for management decision making uses.
  • Serves as primary liaison with SFS for scholarship posting and reconciliation to several IGS funds.
  • Executes accounting and payment of invoices to third party providers.
  • Manages cash needs for extramural program participant disbursements.
  • Keeps Sr. Business Administrator informed of all study abroad revenue/expense activity and scholarship awards, refunds and reconciliations to the general ledger.
  • Represents IGS on Procurement and Financial Services committees.
  • Performs miscellaneous job-related duties as assigned.


  • Bachelor’s degree and three years related experience, or equivalent combination of education and experience. Degree in business or accounting related discipline preferred.
  • International business experience is desirable.
  • Knowledge of generally accepted accounting principles, budgeting, and financial reporting.
  • Proficiency in the use of PC software for spreadsheets, communications and database management.
  • Strategic thinker with ability to work independently; keen attention to detail.
  • Effective written and oral communication skills as well as the ability to communicate and interact effectively with diverse population.

Applications close: Eastern Standard Time

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