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Administrative Assistant III, Chemical & Biomolecular Engineering

Apply now Job no: 494550
Work type: Staff
Location: Newark
Categories: Administrative Support, Full Time

PAY GRADE:  27N


CONTEXT OF JOB:

Under limited supervision, the Administrative Assistant III provides multifaceted administrative support for four of the Research Centers: the Center for Biomanufacturing Science & Technology (CBST), its Director and Chemical & Biomolecular Engineering faculty members; the Center for Research In Soft Matter & Polymers (CRiSP) and it’s Director(s); Biomolecular Interaction Technologies Center (BITC) and its Director; and the Center for Neutron Science (CNS) ) and its Director. 


MAJOR RESPONSIBILITIES:

  • Perform administrative duties accurately and in a timely manner;
  • Provides administrative support for four of the research centers, including its directors and department faculty members whose research is conducted through the centers.
  • Coordinate CNS, BITC, CBST, and CRiSP’s Fall and Spring Seminar Series, including room and equipment reservations, advertisement, catering, transportation, hotel accommodations, coordination of the visitors’ schedules, and coordination of expense reimbursements.
  • Coordinate the Centers’ public relations materials, newsletters, and annual reports.
  • Coordinate the annual COBRE Symposium, CRiSP Research Review (as needed), CBST Symposiums, and other special events as assigned.
  • Monitor CRiSP-related purpose codes and maintain monthly statements to ensure compliance with established budget.
  • Manage the day-to-day administration of CBST, work with the sponsored programs coordinator, create and track invoices to industrial sponsors and follow up to confirm receipt of payments, manage monthly statements of all CBST purpose codes, create cost transfers to move funds between center projects, track and report on administration expenses to Center Director and Business Administrator.
  • Provide administrative support, as needed, for related sub-awards/centers. Provide back-up support for the department’s reception office when needed.
  • Perform miscellaneous job-related duties as assigned.

QUALIFICATIONS: 

  • High school diploma or GED, Associates degree preferred, and three to five years of job-related experience, or equivalent combination of education and experience.
  • Extensive knowledge of office practices and procedures.
  • Ability to handle multiple assignments concurrently.
  • Knowledge of the principles and practices of office management.
  • Ability to analyze and interpret data, make independent decisions.
  • Excellent verbal and written skills are essential.
  • High degree of proactive organizational skills.
  • Ability to prioritize equally critical tasks are necessary.
  • Ability to use advanced techniques in word processing, spreadsheet, database and presentation software.
  • Working knowledge of Excel, Word, Access.
  • Event planning experience is preferred.
  • Ability to communicate effectively and interact well with people of all ages and diverse backgrounds.
  • Ability to handle sensitive material and information confidentially.
  • Ability to work as a team player and help provide support during events and/or activities when necessary.

Applications close: Eastern Standard Time

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