Accountant, UD Nanofabrication Lab, Research Office
Job no: 494200
Work type: Staff
Categories: Research & Laboratory, Full Time
PAY GRADE: 29E
CONTEXT OF THE JOB:
The Delaware Institute of Materials Research includes the Nanofabrication Facility, Nanofabrication Teaching Lab, Materials Growth Facility, Advanced Materials Characterization Lab, and Keck Center for Microscopy and Microanalysis, play a central role in supporting both research and teaching. These facilities support more than 500 users from many departments and multiple colleges at the University of Delaware in addition to users from external universities and corporations. These highly specialized facilities provide shared user access to cutting-edge capabilities that enable competitive research that would otherwise be too costly for individual researchers to support. Institute staff employ specialized technical knowledge and expertise to keep equipment operational and to support faculty, student, and corporate users with a wide range of technical backgrounds in devising and implementing strategies that achieve their research objectives. The majority of the revenue for these facilities comes through user fees largely originating in federal grants. The Institute business operations unit provides both administrative and financial support to the operations of these facilities in compliance with federal service center and UD policies.
Under the general direction of the Business Administrator I, the Accountant performs and/or oversees a variety of highly complex financial preparation, monitoring, and billing tasks associated with the facilities. This includes tracking usage, operational expenses, and revenue for approximately 50 distinct pieces of equipment. The incumbent interacts regularly with Institute lab managers, staff, faculty, students, university administrators, and other academic institutions to exchange information and resolve financial issues to ensure smooth and efficient operations of the Institute group. The incumbent will assist in analysis and interpretation of complex data related to financials, revenue, service center rate monitoring, and Institute policies and procedures. The principal emphasis for this position is on performing high-level financial analysis, monitoring and calculating service center rates for each piece of equipment, and billing requiring the exercise of regular independent judgement and discretion. This position has high expectations for positive and collaborative teamwork, flexibility, and critical-thinking skills.
- Monitor and analyze assigned budgets for each facility, including developing an in-depth understanding of each facility’s operations to assist with budget preparations, expenditure tracking, and short-term and long-term financial planning.
- Generate complex financial reports for forecasting, trending, and results analysis. Examples include: evaluate facility utilization and cost recovery facility-wide as well as specific to a single piece of equipment.
- Verifies the accuracy of financial records as they pertain to receipts, expenditures, and related transactions to monitor and assist in implementing compliance to federal service center compliance guidelines, standard accounting practice, and Institute policies and procedures.
- Provide assistance to the Business Administrator on special projects or tasks; e.g. development of the annual and multi-year projection report, bi-annual service center rate reviews, account clean up, account inactivation, etc.
- Institute financial support to include service center rate creation and modification.
- Provide monthly and quarterly reports to Business Administrator for review and distribution to facility managers.
- Track budget commitments, budget model changes, perform variance analysis, recommend solutions and improvements in budgetary process, reports, and financial policies and procedures.
- Prepare regularly scheduled and special billings for core facilities. Identify and recommend changes to facility management software that impact billing, compliance, and accuracy of back-up documentation.
- Primary responsibility for maintaining and preparing billing in FOM (facility management software) for service centers/cores, including pre-billing corrections, reporting, training, and procedure development.
- Utilize Pro-watch system to verify door swipes related to accuracy of user billing, maintain records on user violations and issue warnings as per service center policies.
- Monitor and manage accounts receivable.
- Maintains knowledge of applicable laws, policies, procedures, etc. necessary to comply with Federal, State, and University regulations concerning service center compliance and contract and grants.
- Gathers information and responds to surveys and audits.
- Maintain confidentiality and professional collaborative relationships with core facilities management, staff, and users as well as across the university and with other academic and corporate entities.
- Performs miscellaneous job-related duties as assigned.
- Bachelor's degree in Business Administration, Accounting, Finance or a related field with three years job-related experience, or equivalent combination of education and experience.
- Knowledge of federal and state financial regulations, standard accounting principles. Familiarity with uniform guidance and service center requirements is preferred.
- Familiarity with University auditing policies, budgeting, and grant process.
- Ability to use advanced techniques in spreadsheet and database management (Excel/Access); financial management systems and relational databases; knowledge of People Soft preferred.
- Ability to write queries and generate reports using a variety of data sources.
- Ability to analyze budgetary expenditures for compliance with approved policies and procedures.
- Ability to work independently, strong organizational skills and attention to detail.
- Ability to handle multiple tasks simultaneously.
- Ability to communicate effectively with a wide range of constituents on a variety of topics and interact well with people of all ages and diverse backgrounds.
- Financial and budget planning experience.
- Ability to interpret, adapt and apply guidelines and procedures.
- Ability to gather and analyze statistical data and generate ad-hoc reports that are meaningful and understandable to those not familiar with the data being reported.
- A high level of independent judgment.
- Skills for quantifying and illustrating complex reports, comparisons, impacts, and/or projections.
- Ability to provide a service-oriented approach to billing and interacting with PI’s, users, and sponsored projects management.
Resume review will begin December 9, 2019
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