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Financial Coordinator, Core Facility Finance & Operations

Apply now Job no: 500318
College / VP Area: Research Office
Work type: Staff
Location: Newark/Hybrid
Categories: Financial Services and Procurement, Full Time



The Core Facility Finance & Operations unit is a centralized team dedicated to supporting all core facilities reporting to the Research Office. The core facilities support research and teaching for multiple departments and colleges at the University of Delaware as well as users from external universities and corporations. These highly specialized facilities provide shared user access to cutting-edge capabilities that enable competitive research that would otherwise be too costly for individual researchers to support.

Under the direction of the Manager, Core Facility Finance & Operations, the Financial Coordinator performs complex financial, reporting, and administrative duties for the unit. In addition, the team is charged with ensuring compliance with federal service center and UD policies, with financial oversight governed by 2CFR200, Uniform Guidance. The specialized knowledge of the Core Facility Finance & Operations unit ensures streamline data gathering, support of multiple billing platforms, collaboration with core directors, and other university departments for consistency and compliance in rate setting, overall operations, and budget management.




  • Responsible for the day-to-day financial support of the Core Facility Finance & Operations unit and core facilities reporting to the Research Office.
  • Ensure proper fiscal processing of financial and spending requests via various university electronic systems including PeopleSoft and Webforms.
  • In coordination with the Manager and Business Administrator, develop and implement systems to improve fiscal controls and processing.
  • Facilitate the process to solicit, select, and onboard new core facilities into the centralized structure at the Research Office.
  • Work closely with the Manager to effect complex financial coordination and accounting and to develop and implement department reporting.
  • Support the Manager, Financial Analyst, and Business Administrator in interfacing with General Accounting and Budget Office to resolve conflicts and discrepancies.
  • In collaboration with the Business Administrator II, review and reconcile grant activity pre-award, post-award and closeout.
  • Assist with core facility financial support including rate calculations, revenue/expense analysis, other ad hoc reporting/projects, and grant support, while ensuring compliance with federal and university policies.
  • Compile data, reports, trending and variance explanations for budgeting, accounting, strategic planning, and forecasting as assigned by the Manager. This includes supporting other team members with analyzing, reconciling, and maintaining accounting records for the core facilities; purpose code reconcilement and reviewing data reports and resolving discrepancies as appropriate; ensuring accuracy and availability of funding and compliance with standard accounting and audit procedures.
  • Assists Business Administrator II with posting positions for interns and miscellaneous wage personnel using Handshake Platform.
  • Serves as a source of information on financial policies to assist in the resolution of financial issues.
  • Ensure compliance with federal service center and UD policies, with financial oversight governed by 2CFR200, Uniform Guidance.
  • Recommends changes to software as needed to maintain compliance and reporting efficiency.
  • Recommends solutions to solve complex administrative/procedural problems.
  • Performs job-related duties as assigned.



  • Bachelor’s degree in accounting, Finance, or related field, and two years’ related experience, or equivalent combination of education and experience.
  • Experience with billing, budgeting, financial analysis/forecasting, and customer service.
  • Familiarity with UD accounting system, PeopleSoft financials, and UD policies and procedures is preferred.
  • Working knowledge and understanding of federal and state regulatory policies, procedures, and guidelines, including Uniform Guidance, strongly preferred.
  • High level of independent and sound judgment, critical thinking, initiative, and accountability; strong written and oral communication skills.
  • Ability to build strong and cohesive working relationships among diverse groups within the department, the greater university, and external partners.
  • Ability to compile, analyze, and interpret complex data.
  • Ability to use advanced techniques in spreadsheet, database, and/or presentation software.
  • Ability to handle multiple assignments concurrently and re-prioritize; ability to successfully adapt to rapid change.
  • Demonstrates an understanding and consideration of the differing needs and concerns of individuals with varying identities, cultures, and backgrounds.
  • Committed to fostering a workplace culture of belonging, where diversity is celebrated, and equity is a core value.

Notice of Non-Discrimination, Equal Opportunity and Affirmative Action
The University of Delaware does not discriminate against any person on the basis of race, color, national origin, sex, gender identity or expression, sexual orientation, genetic information, marital status, disability, religion, age, veteran status or any other characteristic protected by applicable law in its employment, educational programs and activities, admissions policies, and scholarship and loan programs as required by Title IX of the Educational Amendments of 1972, the Americans with Disabilities Act of 1990, Section 504 of the Rehabilitation Act of 1973, Title VII of the Civil Rights Act of 1964, and other applicable statutes and University policies. The University of Delaware also prohibits unlawful harassment including sexual harassment and sexual violence.

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