The University of Delaware has determined that it is a covered federal contractor as defined by Executive Order 14042 and, accordingly, requires all of its employees to provide documented proof of vaccination against COVID-19, with exemptions for disability or religious reasons, by December 8, 2021 or as of the employee’s effective date of hire.

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Accountant, Facilities, Real Estate & Auxiliary Services

Apply now Job no: 497046
Work type: Staff
Location: Newark
Categories: Financial Services and Procurement, Facilities Management, Full Time

PAY GRADE: 29E

CONTEXT OF THE JOB:

Under limited direction of the Facilities Accounting Manager, the Accountant is responsible for coordinating and controlling related business system set-up to implement policies and improve productivity, efficiency, and customer service.  The Accountant has financial and technical responsibility for university wide utilities ($26M annually); energy and engineering group sustainability project cost integration into university accounting systems; custodial and waste management cost interfaces between the university accounting/procurement systems and the Facilities work order system. This will include acting as a liaison between end users and technical resources to resolve daily production issues, ensuring the integrity of data in the utility commodity & meter system, work order system, general ledger and establishing proper system setup processes.  The accountant also includes identifying opportunities for process and efficiency improvements; providing training and process documentation as required; leading reconciliation of system data and accounts; developing and supporting the departments related reporting needs with PeopleSoft Query and/or Cognos.

The Accountant will support the Sustainability, Energy and Engineering staff in analyzing energy usage and performance in relation to the University’s sustainability objectives.

MAJOR RESPONSIBILITIES:

  • Manages all university wide utility billing impacting all university properties (four campuses). Works with University engineers, utility companies, and municipalities, such as the City of Newark and City of Lewes, Board of Public Works to resolve discrepancies. Partners with procurement to ensure timely payment.
  • Assist the Accounting Manager in the development of annual utility budget and quarterly forecasts submitted to the Budget Office.
  • Provide dedicated financial support for Energy and Sustainability initiatives and projects for the FREAS organization and UD Campus.  The accountant will be the direct financial liaison for the Energy & Engineering Department and the University Sustainability Manager. 
  • Analyzes and reviews financial and technical activities for Utilities and Work Order Cost Interfaces and reconciles subsystems with General Ledger. Analyzes ad-hoc interface issues with General Accounting, Information Technology, and Department Directors to resolve production issues.
  • Develops reports/data analysis using PeopleSoft Query/Cognos reporting tools as needed.  Provides reporting to inform and support the related business needs of management.
  • Monitors and responsible for utility payment and allocation reconciliation to General Ledger. Resolves daily production issues that occur by working with internal staff and other departments, such as Procurement, Budget, Finance, or General Accounting.
  • Leads problem resolution and considers strategies to optimize results including evaluating information against standards & conducting financial analysis to identify the costs, risks, and trends.
  • Recommends financial alternatives to avoid budget overages. Reviews expenditures to finance system general ledger, adjusting as required.
  • Develops, maintains, and directs all cost interfaces between the University Purchasing and the Facilities Work Order System, including training end users.
  • Develops and administers, in consultation with the Accounting Manager, more efficient related business processes department wide utilizing the Work Order and Financial systems by analyzing and conducting needs assessment for future enhancements and functional improvements to benefit the Facilities, Real Estate & Auxiliary Services organization. Lead developing functional technology plans including, programming requirements, priorities, and the implementation of systems; collaborates closely with other Facilities, Real Estate & Auxiliary Services departments, units, and management levels.
  • Serves as liaison between Financial Services and all other units/departments within Facilities, Real Estate & Auxiliary Services, and external high-volume vendors.
  • Contributes to the development and/or modification of financial systems and applications to enhance reporting and information capabilities.
  • Performs miscellaneous job-related duties as assigned.

QUALIFICATIONS

  • Bachelor’s degree with two related experience, or equivalent combination of education and/or experience. Degree in accounting or finance is preferred.
  • Experience working with and/or monitoring utility commodities a plus
  • Ability to conduct financial analysis to identify costs, risks, and alternatives; analyze actual revenue, funding, and expenses; evaluate and verify information against a set of standards; work independently with procedures or by limited direction; coordinate and assist in budget development and preparation; and analyze budgetary expenditures for compliance with approved budget
  • Knowledge of cost analysis techniques
  • Proficient computing skills with advanced knowledge of Microsoft Office, especially Excel, Access, PowerPoint, and Visio. Ability to use advanced techniques in spreadsheet and database management, preferably experience with PeopleSoft, Maximo, and UD Financial systems with query writing and report generations using a variety of data sources
  • Ability to develop and deliver presentations
  • Experience participating in design, development, and implementation of associated computer systems and applications
  • Working knowledge of PeopleSoft and Cognos, or comparable Enterprise Resource Planning (ERP) systems, as it applies to data analysis and reporting
  • Project planning and implementation skills preferred
  • Ability to exercise sound judgment and make independent decisions
  • Effective written and verbal communication and organizational skills; ability to communicate and interact well with people of all ages and diverse backgrounds and to maintain a positive work climate.
  • Ability to develop, plan, and implement short- and long-range goals
  • Must demonstrate interpersonal skills, attention to detail, and organizational and problem-solving ability
  • Ability to perform job duties with minimal supervision, effectively prioritize work, multitask, and adjust to changing workloads, responsibilities, and deadlines in a diverse community
  • Ability to analyze complex data and apply statistical principles and processes to meet a range of informational requirements
  • Knowledge of business process reengineering including end users training
  • Skill in establishing, directing, and enforcing policies and procedures
  • Demonstrates an understanding and consideration of the differing needs and concerns of individuals with varying identities, cultures, and backgrounds.
  • Committed to fostering a workplace culture of belonging, where diversity is celebrated, and equity is a core value.

Notice of Non-Discrimination, Equal Opportunity and Affirmative Action
The University of Delaware does not discriminate against any person on the basis of race, color, national origin, sex, gender identity or expression, sexual orientation, genetic information, marital status, disability, religion, age, veteran status or any other characteristic protected by applicable law in its employment, educational programs and activities, admissions policies, and scholarship and loan programs as required by Title IX of the Educational Amendments of 1972, the Americans with Disabilities Act of 1990, Section 504 of the Rehabilitation Act of 1973, Title VII of the Civil Rights Act of 1964, and other applicable statutes and University policies. The University of Delaware also prohibits unlawful harassment including sexual harassment and sexual violence.

Applications close: Eastern Standard Time

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