The University of Delaware has determined that it is a covered federal contractor as defined by Executive Order 14042 and, accordingly, requires all of its employees to provide documented proof of vaccination against COVID-19, with exemptions for disability or religious reasons, by December 8, 2021 or as of the employee’s effective date of hire.

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Financial Analyst I, Facilities & Auxiliary Financial and Administration

Apply now Job no: 497045
Work type: Staff
Location: Newark
Categories: Financial Services and Procurement, Facilities Management, Full Time

Pay Grade: 30E

Context of the Job:

Under the limited direction of the Manager of Auxiliary Financial and Support Services, the Financial Analyst provides financial analysis and financial/accounting/budget reporting for senior management within Facilities & Auxiliary Services as well as Central University Administration including the Budget Office, General Accounting, Procurement, Treasurers Office, and Audit. 

This position serves as the chief financial liaison for Facilities & Auxiliary Financial Management Services to various Auxiliary Services units as well as internal and external clients.  The Financial Analyst interprets accounting principles and ensures that all aspects of the financial operation related to Auxiliary Services units are functioning in a manner that support the directives of University management and minimize risk to the University.   Duties require understanding of GAAP, independent decision making, use of professional judgment, knowledge of best practices and University policy.

Major Responsibilities:

  • Prepares and presents material to summarize and justify unit/program budget requests, including data gathering/reporting and trend analyses in connection with budgetary formulation and administration.
  • Prepares and presents business cases and budget proposals for specific projects or ongoing operational needs to university senior management; such recommendations have lasting impact on operations of the Universities’ finances and on units in particulate; collaborates closely with other Facilities & Auxiliary Services departments, units, and management levels.
  • Develops financial analysis for Auxiliary Services to maximize revenues and assist in developing operational metrics as a consolidated unit and at each profit center level. Designs and develops statistical models to gauge operating performance and efficiency.
  • Develops and prepares detailed revenue forecasts and budget projections for Budget process.
  • Produces monthly financial statements for Auxiliary business units.
  • Monitors and reports on unit’s reserve balances and future obligations.  Work with Manager to develop a budget for capital expenditures and correlated annual contributions.
  • Analyzes, designs, documents, and implements various integrated systems, applications, and procedures for periodic and ad hoc financial reporting, utilizing complex electronic financial information from systems and databases. Compiles and analyses financial information and develop integrated revenue/expense analyses, projections, reports, and presentations.
  • Undertakes special projects to include special analysis and information reports, recommendations for change and/or improvements, controls, and adherence to budgets.
  • Provides direction and counsel to the Director and Manager level personnel to assist them in understanding financial reports and data, in controlling their costs and budgets and in fulfilling budgetary requirements.
  • Reconciles numerous complex data subsystems to each other and the general ledger, resolve discrepancies, develop future corrective measures, identify, and evaluate risk, provide management with explanations for variances, and communicate ongoing issues with users. 
  • Prepares and administers all department operating budget & expenditure accounts. Ensure proper accounting of revenue and expenses are recorded on a timely basis.
  • Monitors and verifies accuracy of each unit’s aged receivables, work in conjunction with University Treasurers Office to identify and address bad debt and initiate appropriate collection actions as warranted.
  • Ensures consistent reporting and adherence to federal and state financial reporting regulations and guidelines, and conformity with University fiscal policies and procedures.
  • Designs, coordinates, and implements training programs for personnel within Auxiliary Services regarding the nature and application of accounting, budgeting, and business policies and procedures.
  • Participates in the strategic planning process to improve efficiencies in processes; prepares cost/benefit analyses on various budgets and processes within Auxiliary Services.
  • Performs miscellaneous job-related duties as assigned.

Qualifications:

  • Bachelor’s degree and minimum three years related experience, or an equivalent combination of education and experience. Degree in an accounting or finance discipline preferred. 
  • Experience in a higher education institution and with budget modeling is a plus.
  • Knowledge of financial accounting principles, practices, and procedures.
  • Ability to query, gather data from multiple sources, compile and analyze information.
  • Knowledge and experience using software to quantify and illustrate complex financial reports, comparisons, impacts and projections.
  • Ability to communicate, analyze and prepare financial reports statements and/or projections, and to implement policies and procedures to maintain compliance with various regulations.
  • Skill in performing complex reconciliations.
  • Proficiency in Microsoft Office Excel, Access, and PowerPoint.  Ability to use advanced techniques in spreadsheet and database management (Excel/Access).  Experience with PeopleSoft and UD Financial systems preferred.
  • Must demonstrate interpersonal skills, attention to detail, and organizational and problem-solving ability.
  • Effective written and oral communication skills.
  • Ability to communicate effectively and interact well with people of all ages and diverse backgrounds. 
  • Ability to work independently, effectively prioritize work, multi-task and adjust to changing workloads and deadlines.
  • Problem-solver and team player who thrives in a fast-paced environment.
  • Ability to foster a cooperative work environment.
  • Demonstrates an understanding and consideration of the differing needs and concerns of individuals with varying identities, cultures, and backgrounds.
  • Committed to fostering a workplace culture of belonging, where diversity is celebrated, and equity is a core value.

Notice of Non-Discrimination, Equal Opportunity and Affirmative Action
The University of Delaware does not discriminate against any person on the basis of race, color, national origin, sex, gender identity or expression, sexual orientation, genetic information, marital status, disability, religion, age, veteran status or any other characteristic protected by applicable law in its employment, educational programs and activities, admissions policies, and scholarship and loan programs as required by Title IX of the Educational Amendments of 1972, the Americans with Disabilities Act of 1990, Section 504 of the Rehabilitation Act of 1973, Title VII of the Civil Rights Act of 1964, and other applicable statutes and University policies. The University of Delaware also prohibits unlawful harassment including sexual harassment and sexual violence.

Applications close: Eastern Standard Time

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