The University of Delaware has determined that it is a covered federal contractor as defined by Executive Order 14042 and, accordingly, requires all of its employees to provide documented proof of vaccination against COVID-19, with exemptions for disability or religious reasons, by December 8, 2021 or as of the employee’s effective date of hire.

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Manager, Accounting - Facilities, Real Estate & Auxiliary Services

Apply now Job no: 497044
Work type: Staff
Location: Newark
Categories: Financial Services and Procurement, Full Time

PAY GRADE: 32E

CONTEXT OF THE JOB:

Under the limited direction of the Facilities & Auxiliary Services Finance Director, the Accounting Manager will lead day to day operations, including accounts payable, accounts receivable, payroll, as well as monthly and yearly financial close, and monthly account reconciliations. The Accounting Manager will ensure the Financial Services department has systems and procedures in place to support effective and efficient processing, but also ensure department compliance with university accounting standards as well as GAAP.  This position will be responsible for coordinating and controlling related business system set-up to implement policies and improve productivity, efficiency, and customer service.

This position will be heavily involved with information technology and will handle testing and implementation of department information technology projects. The Accounting Manager will also work closely with supporting systems that impact the General Ledger, including the work order and time and attendance systems. This position collaborates closely with other Facilities, Real Estate & Auxiliary departments, units, and management levels.  The Accounting Manager is responsible for providing leadership and management of up to five accounting personnel on complex assignments, projects or tasks and reviews their progress and work for adequacy, method of procedure.

Under limited direction of the Director of Finance, the Manager is responsible for planning, organizing, leading, and managing accounting and reporting processes within FREAS, including:

  • Responsible for the review of significant accounting transactions as well as the posting of the daily, monthly, and quarterly GAAP journal entries.
  • Performing detailed analysis of financial trends and data.
  • Interacting with departments towards carrying out policies in an advisory capacity which involves explanation, discussion, and persuasion.
  • Develop or improve existing business processes to ensure efficient/best practice accounting, reconciliation and reporting processes are in effect.
  • Helping to develop and maintain financial reports and dashboards. 

MAJOR RESPONSIBILITIES:

  • Lead, organize, direct, and coordinate the daily operation of the FREAS accounting staff.
  • Performs accounting duties of a complex nature requiring advanced professional experience, knowledge and competency in accounting principles and practices.
  • Develops and manages all financial procedures across organization. Trains financial and operational staff on financial policies and procedures; collaborates closely with other Facilities departments, units, and management levels.
  • Works with the Director of Finance and assist in developing more efficient related business processes department wide by analyzing and conducting needs assessment for future enhancements and functional improvements to benefit Facilities departments. Assist with developing functional technology plans including, programming requirements, priorities and the implementation and testing of systems.
  • Reviews and approves a wide range of complex accounting transactions.  Responsible for ensuring the entries are proper and in accordance with department and University of Delaware policies.
  • Oversees the approval and processing of revenue, expenditure, ledger and account maintenance and data entry, ensuring compliance with University, State, and Federal policies and regulations, while maintaining appropriate internal control safeguards.
  • Responsibility over structure and integrity of FREAS Microsoft Access databases (Equipment, Vehicles, Waste Management, etc.)
  • Serves as the primary point of contact for the Controller’s Office, leads the monthly/yearly closing schedules and procedures with the Controller’s Office, user departments, and the Budget Office.
  • Develops reports/data analysis using PeopleSoft Query/Cognos reporting tools as needed. Provides reporting to inform and support the related business needs of management.
  • Resolves daily production issues that occur by working with internal staff and other departments, such as Procurement, Budget, Finance or General Accounting.
  • Leads, develops & maintains all cost interfaces between the University Purchasing and the Facilities Work Order System including training end users. Leads problem resolution, considering strategies to optimize result including evaluating information against standards & conducting financial analysis to identify the costs, risks, and trends.
  • Manages and prepares various work papers and schedules to support inquiries from internal and external auditors. Prepares annual procedural memos for Facilities-wide distribution.
  • Ensures records systems are maintained in accordance with generally accepted auditing standards as well as all monthly, quarterly, and yearly financial processes and procedures are handled.
  • Advises and supports departments such as Facilities Executive Management; Custodial & University Services; Maintenance & Operations; Sustainability, Energy and Engineering; and Planning & Project Delivery on improvement of current fiscal procedures, implementation of new fiscal policies, and training of accounting and administrative personnel.
  • Oversees and develops reports on performance metrics for processing and key performance indicators for financial organization.
  • Implements training programs for financial and operational staff to maximize internal knowledge and organizational effectiveness. 
  • Strengthens communications at all levels inside and out to create and promote a positive working atmosphere.
  • Supervise, manage, develop, and mentor staff.
  • Performs job-related duties as assigned.

QUALIFICATIONS

  • Bachelor’s degree in Finance or Accounting or a minimum of 5 years of related experience or equivalent combination of education and/or experience. Advanced Certification (CPA, MBA) preferred.
  • Experience in management of accounting operations.
  • Experience in audit activities, accounts payable and receivable, general ledger, and payroll.
  • Working knowledge of GAAP desirable.
  • Advanced knowledge of Microsoft Excel is required.  Proficiency in Microsoft Access is preferred.
  • Ability to gather, analyze and interpret financial data and prepare financial reports using spreadsheet and database applications
  • Ability to conduct financial analysis to identify costs, risks, and alternatives; analyze actual revenue, funding, and expenses; evaluate and verify information against a set of standards; work independently with procedures or by limited direction; coordinate and assist in budget development and preparation; and analyze budgetary expenditures for compliance with approved budget
  • Experience with PeopleSoft (or similar ERP system), Maximo (or similar work order management system), and other financial applications with query writing and report generations using a variety of data sources is preferred.
  • Experience with Business Intelligence applications is preferred.
  • Knowledge of cost analysis techniques.
  • Ability to evaluate and verify information against a set of standards.
  • Ability to work independently with procedures or by general direction.
  • Ability to coordinate and assist in budget development and preparation.
  • Ability to analyze budgetary expenditures for compliance with approved budget.
  • Ability to develop and deliver presentations.
  • Experience participating in design, development, and implementation of associated computer systems and applications.
  • Ability to exercise sound judgment and make independent decisions.
  • Effective written and verbal communication and organizational skills; ability to communicate and interact well with people of all ages and diverse backgrounds and to maintain a positive work climate.
  • Ability to develop, plan, and implement short- and long-range goals.
  • Must demonstrate interpersonal skills, attention to detail, and organizational and problem-solving ability.
  • Ability to perform job duties with minimal supervision, effectively prioritize work, multitask, and adjust to changing workloads, responsibilities, and deadlines in a diverse community
  • Ability to analyze complex data and apply statistical principles and processes to meet a range of informational requirements.
  • Knowledge of business process reengineering including end users training
  • Skill in establishing, directing, and enforcing policies and procedures.
  • Demonstrates an understanding and consideration of the differing needs and concerns of individuals with varying identities, cultures, and backgrounds.
  • Committed to fostering a workplace culture of belonging, where diversity is celebrated, and equity is a core value.

Notice of Non-Discrimination, Equal Opportunity and Affirmative Action
The University of Delaware does not discriminate against any person on the basis of race, color, national origin, sex, gender identity or expression, sexual orientation, genetic information, marital status, disability, religion, age, veteran status or any other characteristic protected by applicable law in its employment, educational programs and activities, admissions policies, and scholarship and loan programs as required by Title IX of the Educational Amendments of 1972, the Americans with Disabilities Act of 1990, Section 504 of the Rehabilitation Act of 1973, Title VII of the Civil Rights Act of 1964, and other applicable statutes and University policies. The University of Delaware also prohibits unlawful harassment including sexual harassment and sexual violence.

Applications close: Eastern Standard Time

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