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Facilities Coordinator

Apply now Job no: 496859
Work type: Staff
Location: Newark
Categories: Facilities Management, Full Time

PAY GRADE: 30E
 
CONTEXT OF JOB: 

Under the limited direction of the Manager of Agriculture Facilities & Dean, the Facilities Coordinator provides support and oversight for Worrilow Hall. With limited direction, this position manages the logistical needs for all building maintenance. The emphasis is on providing support and oversight for the building needs, resolving safety issues, managing space issues, and overseeing equipment repairs, etc. The Facilities Coordinator develops independent judgment and knowledge of appropriate policies and procedures for housing equipment, safety support issues, and various other duties performed in this position.
 
MAJOR RESPONSIBILITIES: 
 
• Works closely with CANR Facilities Manager on all building-wide activities.
• Develops policies and training for use of common equipment and spaces.
• Schedules and coordinates maintenance, repairs and testing of equipment for common use areas in Worrilow Hall and research laboratories with UD personnel and outside vendors.
• Manage and order supplies needed for common use equipment.
• Provides PI support related to building issues and common spaces
• Ensure students and Principal Investigators have been trained on correct use of lab equipment, in addition to mentoring and correcting lab users on established safety policies/procedures.
• Serve as a liaison for students and faculty with the CANR facilities manager, ensuring accurate and comprehensive information is provided for Worrilow Hall and the STAR modular unit during renovation.
• Schedule initial and refresher training for lab users including but not limited to equipment and lab safety; carry out lab safety reviews; ensure training has been documented with EHS.
• Serve as a team safety officer for ANSC and Lab Building Management Committee.
• Ensure compliance with EHS safety regulations for Lab and Common Use Areas in Worrilow Hall and the STAR modular unit during renovation.
• Advise, help with arrangements, and accept delivery into building of large equipment for PI’s in Worrilow.
• Process returns for damaged/unwanted common equipment received.
• Maintain inventory of routinely used consumable lab supplies through Fisher Consumable Closet
• Manage weekly lab coat deliveries/inventory from Cintas.
• Ensure proper function of common research and building safety equipment; establish maintenance contracts where needed and contact the appropriate equipment engineers for repairs.
• Schedule and oversee maintenance and calibration for all common use and select PI equipment within Worrilow Hall.
• Serve as primary contact for any equipment failures and alarms within the building.
• Ensure that common areas are cleaned/sanitized and kept in an orderly manner.
• Manage equipment inventory.
• Build and maintain professional relationships with numerous equipment, service and supply vendors.
• Negotiate pricing and delivery for supply, service, and purchase agreements.
• Serve as a liaison between vendors and internal UD parties including but not limited to service, supplies and equipment purchases.
• Performs miscellaneous job-related duties as assigned.
 
QUALIFICATIONS: 
 
• Bachelor's degree in a related field and four years directly responsible job-related experience or equivalent combination of education and experience.
• Mechanical aptitude and technological competence.
• Familiarity with use of appropriate supplies, tools, and equipment.
• Ability to follow oral and written instructions.
• Ability to work effectively with faculty members and students.
• Ability to communicate effectively and interact well with people of all ages and diverse backgrounds.
• Human relations and listening skills.
• Ability to exercise tact and discretion.
• Ability to supervise and develop assigned staff including organizing, prioritizing, and scheduling work assignments.
• Ability to foster a cooperative environment.
• Ability to create and maintain recordkeeping systems and procedures.
• Ability to plan, organize, implement, evaluate, and modify support needs.
• Ability to design, implement surveys and information gathering tools.
• Knowledge of cost analysis techniques.
• Computing skills with ability to use spreadsheet and database software.
• Ability to analyze budgetary expenditures.

Special Requirements:
• With or without assistance, must be able to routinely move up to 50 pounds. Requires dexterity in handling delicate and hazardous materials and the ability to accurately discern colors and measure laboratory materials. May require a valid vehicle operator's license and evening, weekend, and holiday working hours.
• Environmental/Occupational Exposures: Occasionally required to use personal protective equipment to prevent exposure to hazardous materials.

Notice of Non-Discrimination, Equal Opportunity and Affirmative Action
The University of Delaware does not discriminate against any person on the basis of race, color, national origin, sex, gender identity or expression, sexual orientation, genetic information, marital status, disability, religion, age, veteran status or any other characteristic protected by applicable law in its employment, educational programs and activities, admissions policies, and scholarship and loan programs as required by Title IX of the Educational Amendments of 1972, the Americans with Disabilities Act of 1990, Section 504 of the Rehabilitation Act of 1973, Title VII of the Civil Rights Act of 1964, and other applicable statutes and University policies. The University of Delaware also prohibits unlawful harassment including sexual harassment and sexual violence.

Applications close: Eastern Daylight Time

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